Secretary Senior

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT has a great opportunity in Everett for an energetic administrative professional. As a Secretary Senior, you'll provide a wide variety of secretarial and administrative support to internal staff members and external stakeholders and play a pivotal role in the office's overall success.

This position primarily exists to perform clerical duties, timekeeping, and related functions; reports directly to the Assistant Project Engineer and the Project Engineer in a project office tasked with delivering multiple construction projects that will provide safe, reliable, and cost-effective transportation options for the public.

What to Expect

Among the varied range of responsibilities held within this role, the Secretary Senior will:

• Perform complex word processing tasks, utilizing word processing, database, and spreadsheet software to compose and produce memos, letters, meeting minutes, reports, forms, notifications, and sensitive materials.

• Produce correspondence from verbal instruction.

• Run Payroll reports for supervisors to review after each pay period has advanced.

• Monitor DOTtime for time entry coding accuracy and to ensure that payroll deadlines are met.

• Analyze and reconcile payroll and/ or DOTtime problems.

• Purchase equipment and/ or materials needed by the team members.

• Keep track of office supplies and make purchases when needed.

Qualifications

To be considered for this opportunity, the following are required:

• Valid Driver's License.

• High school diploma or GED equivalent.

• Experience in Microsoft Suite (including but not limited to Outlook, Word, Excel, etc.)

• Excellent typing and computer skills.

• Ability to communicate effectively, both written and orally.

• Ability to legally operate a class 1 (sedan) and a class 5 (pick-up truck) WSDOT vehicle.

It is preferred that qualified candidates also have the following:

• Two (2) years of experience as an office assistant, office administrator, or equivalent.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.

• This position offers flexible/hybrid remote work options.

• WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

Why WSDOT

• Work-Life Balance

• We are committed to ensuring that our staff experience the reward of public service while sustaining a routine that suits each individual's lifestyle.

• Paid Leave

• In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!

• Tuition Assistance

• Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and federal student loan forgiveness eligibility.

• Plan For Your Future

• WSDOT offers a comprehensive benefits package that includes various healthcare options. Employees also have their choice of state retirement programs and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine your salary. Therefore, the "Work Experience" portion of the application must be completed in as much detail as possible.

To be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.

• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.

• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the "References" section of the online application; it does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to sign in or create an account. This step is required to apply for this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment where all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process or needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter, Yasmin Munoz, at MunozY@wsdot.wa.gov. Please be sure to reference 24DOT-NWR-11559 in the subject line.