Secretary Senior - Lynnwood

Our vision is to ensure that "Washington state's children and youth grow up safe and healthy-thriving physically, emotionally, and academically, nurtured by family and community."

Attention: This recruitment has been reposted for additional applicants. There is no need to reapply if you have already applied- your application status remains unchanged.

Job Title: Secretary Senior

Location: Lynnwood, WA - This position is full-time, in-person, Monday - Friday. Work duties will be performed in an office environment; teleworking is not an option.

Closes: 05/20/24

Salary:  $3,006- $3,974

We're looking for a Secretary Senior to provide administrative support in our Lynnwood Office. Our ideal candidate will be able to plan independently, organize and prioritize work, and initiate action to ensure work and office goals are met. If you want to join our amazing team, we encourage you to apply!

Click here to learn more about DCYF.

The Opportunity:   The Secretary Senior will greet visitors, answer questions, and provide information regarding DCYF programs to the public. This position performs detailed secretarial duties with minimum supervision. Duties such as independently planning, organizing, and prioritizing work to meet internal and external deadlines are some of the duties necessary to assist social service specialists, supervisors, and community partners in upholding the organization's mission. This position also provides secretarial services and assistance to relieve day-to-day secretarial duties from supervisors and/or staff member's work, coordinates office operations, and initiates action to ensure that office goals are met.

Some of what you will get to do:

• Serve as the office point of contact for clients, co-workers, and community members.

• Answer multi-line phone systems, assist customers, and resolve problems.

• Respond to inquiries regarding DCYF policies, procedures, and services.

• Perform complex secretarial duties, and maintain computer database files and record-keeping systems.

• Request records such as birth certificates, process and distribute mail and court documents/reports.

• Order supplies and equipment and monitor inventory control.

• Arrange for facility and equipment maintenance and repair contracts and services.

• Schedule meetings, reserve conference rooms, make travel arrangements for staff, and vehicle reservations.

• Assist Social Service Specialists with various requests and process referrals/vouchers.

• Monitor State vehicles; transport state vehicles for repairs and/or routine maintenance when needed, and schedule repairs.

• Attend staff meetings and trainings.

What we are looking for:

High school diploma (or completed GED) and two years of increasingly responsible office experience requiring keyboarding or typing.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Higher education in business, office administration, or any related fields.

• Experience operating a computer and multiple software applications including Microsoft Office products.

• Typing speed of 50WPM.

• Experience maintaining electronic files and databases.

• Ability to maintain confidentiality.

How do I apply?

In addition to completing the online application please attach the following:

• Cover Letter

• Current Resume

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.  If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position requires a valid unrestricted (other than corrective lenses) driver's license.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE).  For more information: https://wfse.org/

If you need an accommodation throughout the application/interview process, contact DCYF Recruiter.  If you're experiencing technical difficulties creating, accessing, or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com. 

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
2024-04266