Secretary

CORE RESPONSIBILITIES:

• Greet and direct visitors to center

• Answer and screen phone calls, referring to appropriate staff member or taking message for staff member

• Prepare monthly program activity reports and narratives for internal and external use

• Prepare purchase orders in compliance with agency procurement procedures for ordering, purchasing of supplies

• Schedule and implement fire and evacuation drills

• Support senior staff in scheduling annual inspections, licensing requirements, etc.

• Responsible for employee onboarding and files

• Communicate with PC and Board on scheduling of meetings. Attend meetings

• Type letters, memos, reports, proposals, parent notices, newsletters, and similar items for management and line staff

• Personnel file maintenance

OTHER RESPONSIBILITIES:

• Photocopy, collate, file, email, fax materials as requested

• Maintain orderly and accessible files

• Supervision of children is everyone's responsibility

• Perform other, related duties as assigned.