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Secretary (Office Automation)

Expired Job

Department Of The Air Force Scott Air Force Base , IL 62225

Posted 3 months ago

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  • Duties

HelpDuties Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to serve as the principal office assistant, performing administrative and clerical duties in support of the work of a very large, complex organization, typically found in a major command headquarters. Position is required to oversee large subordinate administrative staff on all administrative policies, and guidelines.

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Responsibilities

  • Exercises exclusive control over supervisor's calendar.

  • Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.

  • Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files and other sources.

  • Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.

  • Performs other clerical and administrative work in support of the office/organization.

  • Uses multiple office automation software to produce documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential
8

  • Job family (Series)
    0318 Secretary

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  • Office Secretaries

  • Secretaries, Office

  • Requirements

HelpRequirements Conditions of Employment

  • Must complete initial online questionnaire and additional assessment(s)

  • U.S. Citizenship is required

  • Males must be registered for Selective Service, see www.sss.gov

  • Must be able to obtain and maintain a Secret Clearance

  • This posn is subject to provisions of the DoD Priority Placement Program

  • Disclosure of Political Appointments

  • Qualified typest is required

Qualifications

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes establishing priorities for supervisor's calendar, schedules meetings and appointments, accepts or declines invitations, and arranges for substitute representation without prior approval based on personal knowledge of the supervisor's preferences, priorities, commitment, protocol, workload, current issues, and unwritten policies and practices. determining appropriate action regarding organization programs and operations, handles most business involving established policy or routine matters without referring persons to the supervisor. Prepare and finalize various recurring reports, determining and modifying format, content, and frequency requirements.

OR

EDUCATION: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. NOTE: You must submit a copy of official transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1.Ability to communicate orally and in writing.
2.Ability to advise others.
3.Ability to interpret and apply rules, regulations, and procedures.
4.Ability to use correspondence rules and regulations to prepare and/or edit written correspondence, ensuring proper use of English grammar, spelling, and punctuation.
5.Skill in using office automation tools and techniques to support office operations. Must be a fully qualified typist.
6.Ability to plan and organize work.
7.Knowledge of general office administrative and clerical procedures.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.


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Secretary (Office Automation)

Expired Job

Department Of The Air Force