Secretary (Office Automation)

Department Of Energy Elberton , GA 30635

Posted 2 months ago

  • Duties

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Duties

Summary

This position is located in the Finance & Marketing Division and serves as secretary for the Finance & Marketing and Power Resources Divisions, providing secretarial and administrative support for both Assistant Administrators and their staff. The incumbent applies a high degree of ability, initiative, and willingness to perform duties of responsibility, which involve power marketing and financial operating programs and objectives.

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Responsibilities

Receives all correspondence for the Finance & Marketing and Power Resources Divisions, and based on judgment and knowledge of office functions and assignments, determines which the Assistant Administrators should see, such as complimentary, complaints, procedural and which the incumbent can route within the Divisions for information or prepare required responses. Uses electronic hardware and software components in an office environment to develop letters, memos, textual documents, reports, spreadsheets, graphics and electronic mail, and to store, retrieve, manipulate, transfer, compute and/or print information that will reviewed by a higher graded employee for technical accuracy. Works closely with a higher graded employee to assist in the preparation of Southeastern' s Congressional, Corporate, and Office of Management and Budget correspondence; including checking as to accuracy of format, accuracy of required language and proofreading within required deadlines. Under the direction of a higher graded employee, makes travel arrangements and hotel reservations for supervisor and Finance & Marketing and Power Resources staff, ensuring that reservations and necessary authorizations are received in time. Keeps aware of scheduled conferences, meetings and associated travel while maintaining Assistant Administrators' and Division calendars under the general guidance of a higher graded employee.

Travel Required

Occasional travel - Occasional travel of up to 5-10% annually is required; with overnight travel possible during all or part of that time.

Supervisory status

No

Promotion Potential
07

  • Job family (Series)
    0318 Secretary

  • Requirements

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Requirements

Conditions of Employment

  • U.S. Citizenship

  • This employer participates in the e-Verify program

  • See "Other Information" section regarding Selective Service requirements

N/A

Qualifications

You must meet all the qualification and eligibility requirements for the position by the closing date of the announcement.

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position is defined as: experience with secretarial and administrative support functions; knowledge of travel, office management and administrative procedures, document control, filing systems, correspondence review and quality control.

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

  • Ability to manage and organize information - identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

  • Knowledge of general office automation software, practices and procedures; proficiency in typing as required.

  • Ability to communicate in writing- writes in a clear, concise, organized, and convincing manner for the intended audience.

  • Familiarity in the area of travel, office management, and administrative procedures.

  • Ability to provide attention to detail - is thorough when performing work and conscientious about attending to detail.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meetallqualifications and eligibility requirements by the closing date of this announcement.

Education

For this position, education cannot be substituted for experience.


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Secretary (Office Automation)

Department Of Energy