Department Of Veterans Affairs Nashville , TN 37201
Posted 5 days ago
Summary
Serves as the Executive Secretary to the Associate Director for Patient Care Services (ADPCS) and reports to the Health System Specialist for the ADPCS. The Executive Secretary performs as the principal office assistant and is a key driver in carrying out the mission of Veterans Affairs and Tennessee Valley Healthcare System (TVHS).
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Overview
Accepting applications
Open & closing dates
06/25/2024 to 07/03/2024
$54,292 - $70,578 per year
GS 8
Location
1 vacancy in the following location:
Nashville, TN
Remote job
No
Yes-as determined by the agency policy.
Not required
No
Permanent
Full-time
Competitive
None
0318 Secretary
No
Other
No
Non-sensitive (NS)/Low Risk
Suitability/Fitness
CBTG-12450445-24-BRS
797110400
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This job is open to
Current federal employees of this agency.
Clarification from the agency
Open to current, permanent employees of Tennessee Valley Healthcare System (TVHS) Only
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Duties
Major duties for this position include but are not limited to:
Maintains appointments/calendar/schedule.
Makes travel arrangements including itinerary, lodging, and transportation.
Prepares correspondence to local and national (Congressional) inquiries in proper format for final signature.
Obtains and monitors use of services, supplies, or equipment.
Assists in the coordination and preparation of the service organization chart, annual budget, and annual nursing service report.
Collaborates with other services to resolve patient care issues that cross over service lines. Monitors service performance measures.
Serves on committees and task groups as requested.
Maintains liaison and communication with persons and groups from within and outside TVHS, speaking for principal and administrative issues.
Processes incoming/outgoing reports, memorandums, and other forms of communication.
Facilitates and assists in the coordination of space needs to facilitate management and the space committee.
Assists in evaluation of planning activities of service in relation to VHA policies, plans, and objectives.
Ensures accurate identification, reporting, trending, and education to provide efficient operations and protection of resources.
Coordinates activities involved in administrative investigations, root cause analysis for service reporting to the ADPCS.
Facilitates development of indicators/processes that promote effective monitoring and evaluation of patient outcomes & org. performance.
Work Schedule: Based on the needs of the Service
Telework: Ad-hoc
Virtual: This is not a virtual position.
Position Description/PD#: Secretary (OA)/PD703280
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
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Requirements
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Must be a qualified typist
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/03/2024.
Proficiency Requirements
Interchange Agreement: Applications will be accepted for this position under the Interchange Agreement as outlined in VA Handbook 5005, Part III, Appendix C. This agreement allows for the movement of Title 38 and Title 38 hybrid personnel, who have at least 1 year of full-time continuous service, to apply for competitive service positions.
OPM 90 Day Waiting Period: OPM requires that all current permanent federal employees serve 90 days after their competitive selection in their current Title V position prior to moving to another position.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Examples of appropriate SF-50s include:
Within grade increases at the highest grade held; or
Promotions with an effective date more than one year old; or
SF-50s at the highest grade held with an effective date more than one year old.
In addition to meeting the typing and time-in-grade requirements, applicants must also possess the following specialized experience:
You will be rated on the following Competencies for this position:
Administration and Management
Interpersonal Skills
Oral Communication
Technical Competence
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending and carrying of light items like papers or books. No special physical demands are required to perform the work.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
There is no educational substitution at this grade level.
Additional information
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Department Of Veterans Affairs