Secretary IV

Position Details

Position Information

Recruitment/Posting Title SECRETARY IV Job Category Staff & Executive

• Administrative & Support Department UBHC EISS Somerset OP Overview

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary IV for the Early Intervention Support Services (EISS) within Rutgers University Behavioral Health Care.

The primary purpose of the Secretary IV position is to provide basic entry-level secretarial and general office services during weekend hours and other times.

Among the key duties of this position are the following:

• Answers telephone and provides routine information and/or routes calls to appropriate source. Initiates outgoing calls as requested. Records telephone information as required.

• Acts as receptionist for individuals who present for services with EISS.

• Handles and routes incoming mail, prepares outgoing mail and faxes.

• Adheres to the work schedule established by the Office Manager.

• Develops and/or maintains an accurate filing system, including organization of clinical documentation.

• Maintains a professional demeanor at all times and is consistently polite and appropriate to all staff and individuals seeking services.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 1475 Position Salary 36,946 Annual Minimum Salary 19.800 Annual Mid Range Salary 20.300 Annual Maximum Salary 20.910 Standard Hours 35.00 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

• Graduation from an accredited program in secretarial studies or one (1) year of prior experience in a clerical function which includes typing may be substituted in place of the secretarial program.

• Up to thirty (30) college credits may be substituted for a year of clerical experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Experience with word processing packages, preferably Microsoft Word.

Preferred Qualifications

• Knowledge of Banner and procurement policies and procedures.

Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 10 pounds). Position requires standing to 1/3 of the time; requires walking less than 1/3 of the time; requires sitting to 2/3 of the time; reach with hands and arms up to 2/3 of the time; climb or balance under 1/3 of the time, stoop, kneel, crouch or crawl less than 1/3 of the time, talk or listen more than 2/3 of the time.

WORK ENVIRONMENT: May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.

Special Conditions

• Be able to work evenings, weekends and holidays.

Posting Details

Posting Number 24ST0612 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Branchburg State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Did you graduate from an accredited program in secretarial studies or one (1) year of prior experience in a clerical function which includes typing may be substituted in place of the secretarial program?

• Yes

• No

• Do you have experience with word processing packages, preferably Microsoft Word?

• Yes

• No

• Are you able to work evenings, weekends and holidays?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application