Office manager for the Executive Officer; determine when new procedures should be implemented, collaborate approval and implement alternative solutions to ensure a productive work environment with minimal errors/flaws.
Revise or clarify administrative procedures to eliminate conflict or duplication. Identify and resolve various problems that affect the orderly flow of work transactions with both internal and external parties.
Employ process improvement techniques to maintain expert skills to manipulate Microsoft software programs; e.g., Word, Excel, and PowerPoint. Expert in the maintenance of an organized filing system and finalizing correspondence, statistical and managerial reports. Ensure proper notifications and updates are disseminated to staff.
Inform executive management and other senior management with status updates as directed by the Executive Officer regarding FTE allocations and funding levels. Provide Excel Spreadsheets or Microsoft Word charts that depict the latest information/updates from the department.
Serves as the Lead SharePoint Coordinator responsible for adding/removing new employees; hyperlinks, updates, and troubleshooting.
Maintains Executive Officer appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Schedules meetings with internal and external stakeholders in coordination with Director's and Principal Deputy Director's Confidential Assistant, and other members of the Organizational Management and Senior Management Teams. Coordinates routine meetings between the Executive Officer and the Administration Division, staff and management, including booking conference rooms, reserving conference lines, drafting meeting agendas, and taking and disseminating meeting notes.
Maintain Executive Officer's Data Call Tracker to ensure timely completion of data calls for the Administration Division.
Tracks and logs incoming signature items and provides timely signing and routing for additional signatures.
Ensures the front desk is operating smoothing and adequately covered. Any complaints or problems are brought to the attention of the government Senior Manager
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Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
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CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
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