Secretary III Uchc Swsp

Position Details

Position Information

Recruitment/Posting Title Secretary III UCHC SWSP Job Category Staff & Executive

• Administrative & Support Department UCHC-Ph-South Woods State Prison Overview

University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal and juvenile justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,100 staff serving roughly 20,500 inmates in twelve adult correctional facilities, 400 residents in fourteen JJC locations, and 1,000 individuals in ten state parole board offices.

We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments.

We Care. We Teach. We Heal. We Improve.

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

University Correctional Healthcare, operating within Rutgers, The State University of New Jersey, is seeking a Secretary III, located at Southwoods State Prison in Bridgeton, NJ.

The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms. Maintains sign-in sheets and logs. Navigates various internet based systems for procurement. Assists with performance improvement measure including program performance processes. Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities.

Among the duties include:

• Provides word processing and typing skills in preparation of various correspondence and reports.

• Completes routine word processing and special word processing assignments, proofreads and corrects grammatical usage with 90-95% accuracy.

• Ensures completion of these assignments is in accordance with established Rutgers-University Correctional Health Care and Department of Corrections departmental formats.

• Submits typing assignments within pre-established time frames.

• Completes appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC.

• Prepares paperwork within established guidelines

• Maintains an accurate data and filing system to meet the needs of the Unit.

• Demonstrates knowledge of Banner and Procurement policies and procedures.

• Maintains PAR levels and/or works with healthcare staff and management to determine supply inventory needs.

• Provides general office clerical support maintaining routine functions of the Unit and Department of Corrections.

• Performs assigned copying, collating, and distribution of material requests required by Unit with accuracy and in a timely manner.

• Sends facsimiles within the time frame of request, ensuring fax cover letter is complete with accurate information. Routes all incoming faxes to appropriate staff daily.

• Prepares and ensures outgoing pick up of mail in a timely manner. Collects, sorts and distributes incoming mail daily. Initiates received date on all incoming correspondence or files to the department with date stamp and initials ensuring that each is followed-up appropriately. Also prepares outgoing pick up of mail in a timely manner.

• Serves as liaison between the Unit, Department of Corrections, UCHC and other departments within the institution.

• Provides back-up assistance in the absence of other support staff

Position Status Full Time Hours Per Week 40 Daily Work Shift Day Work Arrangement

This position requires a full onsite work arrangement.

FLSA Nonexempt Grade 1700 Position Salary Annual Minimum Salary 20.07 Annual Mid Range Salary 20.57 Annual Maximum Salary 21.19 Standard Hours 40.00 Union Description Teamsters, Local 97 Payroll Designation Banner Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities

• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.

• An additional year of experience is required in lieu of the secretarial program. Excellent writing, organizational and communication skills a must.

• Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.

• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits may be substituted for two (2) years of secretarial experience.

• May be required to work evening and weekends at various locations depending on office needs. Valid Driver's License. Must possess own vehicle or alternative means of transportation.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions

Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements.

Posting Details

Posting Number 23ST2836 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Bridgeton State NJ Location Details

Southwoods State Prison, located in Bridgeton, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you a graduate from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience?

• Yes

• No

• Do you possess working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)?

• Yes

• No

• Do you currently possess a valid drivers license?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application