Secretary III

Job Posting Title

Secretary III

Agency

308 STATE BUREAU OF INVESTIGATION

Supervisory Organization

State Bureau of Investigation

Job Posting End Date (Continuous if Blank)

October 12, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary - $44,160.95

Job Description

This position is located in the Internet Crimes Against Children Unit in Oklahoma City, OK.

Basic Purpose

• Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Major Work Duties

• Subjected to review of reports containing child exploitation materials. Preparation of prosecution reports using various records management systems, adobe acrobat, excel, and various databases.

• Reviews reports generated in the OSBI reporting system for grammatical and formatting errors, forwards reviewed reports on for approval by various supervisors.

• State ICAC Task Force Affiliate Liaison maintains ICAC memorandums of understanding with affiliate agencies, process funding requests from affiliate agencies, ensures affiliate agencies complete reporting requirements.

• Maintains budget spreadsheets for ICAC affiliate requests for funding, assists ICAC Commander in required reporting to the DOJ.

• Performs administrative tasks and special assignments as directed.

Typical Functions

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.

• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.

• Receives visitors; answers inquiries personally or refers to appropriate official.

• Arranges for special conferences and meetings; maintains supervisor's calendar, advising od commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.

• Independently researches, assembles and summarizes materials, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal materials requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.

• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, missions and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contacts and/or policy.

• Supervises administrative or clerical assistants.

Level Descriptor

• At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

Education and Experience

• Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities, and Competencies

• Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Special Requirements

• Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.