Secretary Iii, School Of Business Administration

Miami Dade College Miami , FL 33196

Posted 2 weeks ago

Job Title

Secretary III, School of Business Administration

Job ID
998156

Location

Kendall Campus

Full/Part Time

Full-Time

Favorite Job

Regular/Temporary

Regular

Job Details

Job Family

STAFF - Support Non-Exempt (SNE)

Grade
10

Salary

$15.93 - $19.92

Department

School of Business Administration

Reports To

Department Deans, Associate Provost or Associate Vice Provost

Closing Date

Open Until Filled

FLSA Status

Non-Exempt

First Review Date

December 7, 2018

Job Summary

Provides administrative support to Department Deans, Associate Provost, and Associate Vice Provost.

Duties & Responsibilities

  • Arranges meetings with staff

  • Maintains time and attendance records for co-workers

  • Prepares or acts as backup for online payroll as needed

  • Maintains calendar, correspondence and supplies

  • Coordinates travel arrangements

  • Maintains filing systems

  • Types routine correspondence and statistical reports

  • Prepares agendas and board packets for scheduled meetings

  • Answers telephone, screens callers, relays messages, and greets visitors

  • Records minutes of departmental meetings

  • Accesses, inputs and retrieves information from computer

  • Opens, sorts and screens mail and prepares outgoing mail

  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics

  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor

  • Handles highly confidential information

  • Performs other duties as assigned

Minimum Requirements

  • Associates degree or two years of college in related field and three (3) years related experience; or a minimum of four (4) years experience performing advanced clerical work or a related area; or any equivalent combination of education and experience

  • All degrees must be from a regionally accredited institution

  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e. photocopier, printer, fax machine, calculator)

  • Knowledge of office practices and procedures

  • Ability to pass a MDC Assessment exam

  • Typing skills 40 wpm

  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers

  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

  • Ability to write routine reports and correspondence

  • Ability to speak effectively with students, faculty, and staff

  • Ability to make arithmetical calculations such as addition, subtraction, multiplication and division

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Secretary I Title III StemMets Grant

Miami Dade College

Posted 2 weeks ago

VIEW JOBS 3/30/2019 12:00:00 AM 2019-06-28T00:00 Job Title Secretary I, Title III STEM+METS Grant Job ID 998094 Location West Campus Full/Part Time Full-Time Favorite Job Regular/Temporary Temporary Job Details Job Family STAFF- Supoort Non- Exempt (SNE) Grade 08 Salary $13.81 - $17.26 Department STEM+METS Reports To Grant Mgr, Title III STEM+METS Closing Date Open Until Filled FLSA Status Non- Exempt (Eligible for Overtime Pay) First Review Date November 6, 2018 Job Summary Provides administrative support to Directors and/or Program Managers. This Temporary Grant position will be eligible for participation in the Florida Retirement System (FRS) after six (6) consecutive months of continuous employment. Duties & Responsibilities * Checks voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately * Acts as or oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting visitors * Opens, sorts, distributes department mail and prepares outgoing mail * Maintains supervisors appointment calendar * Creates and maintains office files * Makes copies of correspondence or other documents as required * Maintains documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents including statistical reports, minutes, agendas, budget worksheets and requisitions * Responds to student inquiries * Communicates extensively with various faculty, staff and students * Prepares and/or maintains on-line payrolls for part-time and full-time personnel * Prepares on-line disbursement requests, requisitions, and leave forms * Maintains and adheres to College policies and procedures * Handles confidential information * Performs other duties as assigned Minimum Requirements * Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training * All degrees must be from a regionally accredited institution * Ability to type 40 wpm and pass an MDC Clerical Assessment * Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator) * Ability to make arithmetical calculations and write routine reports and correspondence * Ability to speak effectively before groups of customers or employees of organizations * Knowledge of office practices and procedures * Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students * Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals * Ability to multi-task and meet tight deadlines * Ability to use tact, pose, patience and courtesy * Ability to work well in a multi-ethnic and multicultural environment with students, faculty and staff * Ability to work a flexible schedule that may include evening and weekend assignments Miami Dade College Miami FL

Secretary Iii, School Of Business Administration

Miami Dade College