Secretary III - Office Of Counseling And Psychological Services

Secretary III - Office of Counseling and Psychological Services

Wayne State University is searching for an experienced Secretary III - Office of Counseling and Psychological Services at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Perform full secretarial functions as well as delegated administrative duties in support of an assigned

academic or administrative unit in a School, College, Division or Center/Institute of the University.

Organize, monitor and expedite the workflow of an assigned office. Initiate follow-up procedures

regarding pending matters, route correspondence not requiring supervisors attention, identify and resolve day-to-day operational problems and respond to routine inquiries for data and information.

Perform complex typing duties including the processing of documents which may require the use of

basic desktop publishing software. Edit correspondence and reports, type papers and manuscripts,

etc. which may include formulas as well as technical or scientific terminology.

Compose routine correspondence and memos for supervisors signature. Write newsletters and

prepare regular and special reports which require the gathering and summarizing of data.

• Perform basic bookkeeping duties which includes the tracking and monitoring of expenditures and

the analysis and projection of funds and financial data. May prepare routine monthly reports.

• Coordinate and assist in the processing of nonacademic and academic paperwork in accordance with

established policies and procedures. Identify and resolve problems associated with the processing of

paperwork for nonacademic personnel as well as part-time and temporary faculty.

Provide functional supervision to clerical support staff. Interview prospective clerical personnel and

recommend for employment. Distribute work and review for completeness and accuracy. Train in

appropriate methods and procedures.

Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make

complex travel arrangements including foreign travel.

• Perform related work as assigned.

Unique duties:

Qualifications:

High school graduate with additional business-related courses or an equivalent combination of

education and/or experience.

Ability to operate complex office equipment including software necessary for spreadsheet design basic desktop publishing and graphics.

Experience providing functional supervision to clerical support staff.

Good organizational skills including the ability to prioritize office workload and resolve operational problems.

Ability to communicate effectively with others.

Ability to perform basic bookkeeping duties, including the ability to analyze data and make projections.

May be required to use transcription skills.

Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.

Previous progressive secretarial or general office experience preferably at Wayne State University.

Typically, incumbents may have held lower level clerical and/or secretarial positions.

Preferred qualifications:

Experience in a medical and/or university setting.

School/College/Division:

H15 - College of Nursing

Primary department:

H9202 - Counseling Services

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Hourly rate:

• Salary minimum: 33,268

• Salary hire maximum: 39,921

Working conditions:

The Secretary III role will be in the WSU Office of Counseling and Psychological Services (CAPS). CAPS provides free and confidential mental health assessment and treatment such as; counseling, case management, and referrals to currently registered Wayne State students. Our center is staffed with licensed professional counselors, psychologists, social workers, a psychiatrist, and graduate-level clinical trainees, and is fully accredited by the International Association of Counseling Services. This role is in-person/on-campus 5 days a week, Monday-Friday from 8:30 am to 5:00 pm.

Job openings:

• Number of openings: 1

• Reposted position: No

• Reposted reason: None (New Requisition)

• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.