Secretary II - Special Education

"Job Title: SPED Secretary II
Reports to: Director of Special Education
Dept./School: Special Education Department
Wage/Hour Status: Nonexempt
Pay Grade: Clerical 4/214 Days
Date Revised: 11/17/2020

Primary Purpose:
Under moderate supervision, perform student data entry, send & receive records, and manage the SPED department main phone line.

Qualifications:

Education:
High school diploma or GED or equivalent experience

Special Knowledge/Skills:
Proficient computer skills
Customer Service experience including excellent telephone skills
Ability to follow oral and written instructions
Ability to input student data quickly and accurately using personal computer.
One year of clerical experience preferred

Experience:
One year of clerical experience preferred

Performance Responsibilities and Duties:

Receive paperwork regarding SPED students' evaluation results and education plans from diagnosticians and speech therapists.
Verify accuracy of student information
Enter required student information into Skyward
Verify and add new students in MSB
Track parent consent forms and prescriptions for services in MSB
Utilize online system and various spreadsheets to keep all student information accurate and up-to-date
Recognizes and corrects errors in original data prior to process along with the ability to recognize deficiencies in source documents and return them to originator for corrections
Maintain a positive attitude toward quality, safety, productivity and teamwork
Good oral and written communications skills
Good multitasking skills
Answer main SPED phone line as well as SPED director/assistant director's lines (transfer calls and messages to all appropriate staff)
Receive records requests from other districts and send out records for students withdrawn from district
Send records through TREX (Texas Record Exchange)
Receive phone calls from campus personnel for behavior crisis. Document calls and respond accordingly.
Work with the district's evaluation specialist to complete and maintain several spreadsheets for district reporting to TEA and other agency
Track students that withdraw to private/home school on a spreadsheet. Keep folders organized to assist SPED director and evaluation specialist with information on private/home school students
Assist the SPED department secretary with purchases for the department
Send out mail for staff members and check for incoming mail
Maintain spreadsheet of all records sent out
Work with Esped coordinator to track outgoing records
Receive faxes and forward them to the appropriate staff member
Maintain confidentiality.
Ability to work with moderate supervision and use judgment to best allocate time.
Perform other related duties as assigned.
Moderate degree of manual dexterity
Regular Attendance

Equipment Used:

Personal computer, printer, scanner, copier, and phone.

Working Conditions:

Repetitive hand motions, prolonged use of computer.

• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is Linda Muehlberger, Coordinator of Student Services, 1104 Broad St., Wichita Falls, TX 76307 940-235-1029

Questions regarding posted positions should be addressed to human resources 940-235-1012.