Secretary II

GENERAL STATEMENT OF DUTIES

Provides administrative secretarial support to Career and Technical Education Center Principal and other professional educators as required. Incumbents apply knowledge of NHREC operations, procedures and judgment, relieving supervisor of routine administrative tasks and ensuring smooth and efficient operation of the supervisor's office. Activities may involve providing purchasing services and processing student attendance.

ESSENTIAL FUNCTIONS

Assists teachers and other staff in making arrangements for parent conferences, IEP conferences etc.; provides teachers with supplies and forms as requested; maintains lists, such as locker lists, maintains faculty and sub attendance/payroll records; issues parking permits (faculty/students).

Maintains student database and enrollment files; maintains attendance records; prepares and mails absence letters; processes attendance records; distributes absentee list; records late arrivals and processes early departure of students; issues student passes; may operate computerized attendance recording and scanning equipment; maintains discipline records and files.

Provides secretarial support for administrators and faculty; delivers messages to teachers or principal; performs full range of administrative support and secretarial tasks as assigned to support school administration, teachers and general school operations; as assigned as per instructions, may dispenses medication to students.

Serves as receptionist, greeting visitors, providing information or directions to appropriate office; operates telephone switchboard answering inquires or forwards calls and takes messages; receives, distributes mail, provides general assistance and back up support to other school secretarial staff.

Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.

Maintains supervisor's calendar; makes meeting/travel arrangements; screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

Graduation from high school, including or supplemented by courses in typing and office practices, and some responsible office clerical experience, preferably in an education or education related setting. Thorough knowledge of business office procedures, practices, and equipment, business English and office terminology.

Good knowledge of or ability to quickly learn procedure of the office or tasks to the NHREC school/ center to which assigned. Ability to type/operate keyboard at approved rate of speed, operate personal computers, and data terminals, and to complete routine memos and letters from general instructions. Ability to maintain clerical records and prepare relatively complex reports from such records.

Ability to operate a variety of standard office equipment. Valid Driver's License.

This is a 10-month position.