Secretary II - Madison County State's Attorney's Office

GENERAL STATEMENT OF DUTIES:

Performs various legal secretarial duties within the State's Attorney's Office.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• Answers telephone for the Office; refers callers/visitors to appropriate individual, office, department or agency; receives and distributes messages as necessary; schedules appointments; receives and distributes incoming mail as directed;

• Types and files various pleadings and correspondence, including Informations, Indictments, criminal complaints, memoranda, petitions, motions, warrants, discovery, compliance, subpoenas, etc.;

• Performs all duties related to general file maintenance and organization, including the opening and closing of files, photocopying and scanning; retrieving information as requested; Organizes and prepares files for various dockets;

• Maintains files for assigned ASAs, including organization, data entry, dictation/transcription, maintaining and disseminating all discoverable materials,

• Provides trial assistance to ASAs; notifies appropriate individuals of court dates and makes necessary arrangements for victims and witnesses;

• Calendaring duties for assigned ASAs; schedule appointments as required;

• Data Entry duties as directed; supplies Victim/Witness Specialist with disposition information if required;

• Provides assistance and information to police departments and other governmental agencies;

• Provides general assistance to various Office divisions, including attorneys, Victim/Witness Specialist and administrative staff, when necessary;

• Demonstrates proficiency in word processing, data, legal and case management software

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

• Madison County, IL residency requirements must be met within six (6) months of hire

SUPERVISION RECEIVED:

Supervision is provided by State's Attorney, assigned ASAs and person(s) as designated by the State's Attorney.

MINIMUM QUALIFICATIONS:

A high school diploma or equivalent and two (2) years related experience are required.

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date: July 10, 2024 or Until Filled

If you prefer to submit a paper application, please submit to:

Stephanie Seehausen srseehausen@madisoncountyil.gov or Stephanie Seehausen, Madison County States Attorneys Office, 157 N. Main, Suite 402, Edwardsville, IL 62025.

Visit http://www.co.madison.il.us/jobs for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities

Values & Benefits

Madison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose.

Madison County's Organizational Values are:

• Communicate openly & honestly

• I circle back when there is a need for clarity or amends

• I have direct honest conversations with people rather than talking about them to others

• I reach out for help when I need it and respond to others appropriately when they ask for help

• I facilitate clarity not confusion

• I listen to others while setting my own biases aside and focusing on the whole person

• Maintain high standards of excellence

• I conduct myself in a way that demonstrates our standards of excellence

• I define what success means within my team and engage them through a continuous improvement mindset

• I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved

• I lead by example through establishing clear guidelines and defining our standards

• I accept change that benefits my colleagues and our organization

• Integrity

• I do what I say I'm going to do

• I act in alignment with my values

• I do the right thing when nobody is looking

• I value input from others and recognize that I am not always right

• I seek to build trust and avoid carelessly blaming others

• Accountability

• I own my mistakes, apologize and make amends

• I make myself available for, and am receptive to feedback

• I take responsibility

• I establish achievable deadlines for myself and my team

• I take ownership by not making excuses

• Compassion

• I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner

• I commit to showing compassion by seeing my colleagues as real people

• I create an inclusive work environment where I value my colleagues as people

• I respect my colleagues in how I speak about them when they aren't present

• I actively listen to my colleagues

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.

• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.

• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.

• Eight-hour workday, which includes a one hour, paid lunch.

• 14 paid holidays.

• Employee Assistance Program.

• Life Insurance and Supplemental Accident & Critical Illness coverage.

• Paid time off in the form of Vacation and Sick days that begin accruing day one.

• You may be eligible for Public Service Student Loan Forgiveness (PSLF)