Secretary II - Health And Human Services (H&Nd)

SECRETARY II - HEALTH AND HUMAN SERVICES DIVISION (H&ND)

SALARY

PG 9, $18.05 Hourly, $37,544.00 Annually, Nonexempt

WORK LOCATION AND SCHEDULE

1290 Golfview Avenue, Bartow, FL 33830

Monday - Friday, 8:00AM - 5:00PM

EMPLOYEE BENEFITS

• Direct Deposit, Bi-Weekly Pay Checks
• Medical, Dental, Vision
• Life Insurance
• FRS Retirement
• 10 Paid Holidays
• Paid Time Off
• Tuition Reimbursement
• Education Incentives
• Deferred Compensation Plan
• Wellness Incentives
• Employee Assistance Program (EAP)
• Free Employee Gym
• Free Employee Health Clinic

Must have the physical, developmental and metal ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES

• Assists the Housing & Neighborhood Development Rehabilitation Manager, Rehabilitation Specialists and other office personnel by performing secretarial and related office work, which follows the established procedures, practices, and policies of the assigned office using county supplied personal computers and other general office equipment.
• Independently drafts, prepares, proofreads, types, inputs, processes and/or research forms, memoranda, letters, records, reports, spreadsheets, summaries, and other related office material using various software platforms utilized by the work unit.
• Posts data, fiscal information or other record keeping information either by written notation, or by entering such information into spreadsheets via county supplied personal computer database systems and software.
• Review statements, and ensure that fiscal matters, reports, statements, invoices and purchase orders are calculated and extended correctly.
• Assist with the public, other employees or officials via telephone or in person guiding them according to the unit's established procedures, providing information and responding to inquiries as directed or trained by supervisor.
• Assist clients through process of obtaining required homeowners' insurance and obtaining required insurance documentation prior to client closing.
• Maintains and schedules appointment calendars, advising others of appointments and meetings. Including receiving, logging and scheduling initial inspection requests, various scheduling with clients and staff, and final processing inspection reports per department guidelines.
• Assembles related material for meetings, conferences, and other related work unit needs/requirements.
• Attends, and takes/transcribes dictation and/or meeting minutes when required by the assigned unit/office.
• Makes necessary travel arrangements; secures and provides tickets and other reservation materials and finalizes schedule itinerary.
• May act as office receptionist.
• May handle routine mail duties.
• Performs related duties as required.

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of business English, punctuation, spelling and arithmetic, Bi-lingual a plus
• Knowledge of general office practices and procedures and record keeping methods.
• Ability to work independently and adhere to prescribed routines and practices.
• Ability to learn assigned secretarial and clerical tasks of office assigned.
• Ability to prepare or draft routine documents and compose business letters, memoranda and related forms and program materials.
• Ability to make mathematical computations and tabulations accurately and with reasonable speed.
• Ability to meet and deal courteously and work effectively with employees, officials and the public.
• Ability to use county supplied Windows format personal computers, related software and other office equipment of the assigned work unit.
• Proficiency in use of Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook, and Adobe Acrobat required
• Ability to operate and provide general care and maintenance of office machines and equipment
• Ability to assist in field inspections, attend closings, and/or miscellaneous field work as needed by the department.
• Ability to take and transcribe dictation should it be required.
• Ability to oversee the work of others when assigned.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of three (3) years secretarial office or clerical work experience.
• Must be able to utilize all features afforded by required software and county supplied computers utilized by the assigned work unit - specifically Excel, Adobe.
• Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit
• A comparable amount of training and experience may be substituted for the minimum qualifications.

SPECIAL PREFERENCES

• Prefer that the applicant have direct experience with Adobe software including the conversion of Word documents, creation, design, and preparation of form documents.

SPECIAL REQUIREMENTS

This position shall be required to report for work as directed when a declaration of emergency has been declared in Polk County.