Secretary II

Denver Metro Chamber Of Commerce denver , CO 80202

Posted 5 months ago

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

  • Typing, receiving telephone calls and personal callers, answering inquiries, preparing routing correspondence, maintaining appointments, processing mail and controlling inventory of office supplies;
  • Participates in the development of new clerical procedures and office routines; assigns and oversees the work of subordinate office personnel;
  • Personally performs various clerical duties and responsibilities in support of the organization's program(s) and operations;
  • Processes incoming mail and other material; prepares replies to correspondence from previous experience with the subject, general instructions, administrative notes, and dictation or written copy; prepares and signs standard letters, inter-office forms, requisitions and similar papers;
  • Reviews correspondence, reports and other papers prepared for superior's signature to assure conformance with administrative instructions and requirements;
  • Assures the timely completion of correspondence and reports to determine the status and progress of special projects; liaison with other departments;
  • Maintains records and prepares reports; gathers and complies information for and assists in preparing the annual budget request; monitors expenditures with respect to budget limitations; confers with superior about the status of accounts and initiates reallocation of funds as instructed; and
  • Performs other general office and related duties as assigned.

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Good knowledge of business English, spelling and arithmetic;
  • Good knowledge of modern office practices, procedures and equipment;
  • Ability to carry out continuing assignments with limited supervision;
  • Ability to assemble and organize data;
  • Ability to keep complex clerical records and to prepare accurate reports from such records;
  • Ability to prepare effective correspondence on routine matters and to perform routine office management functions;
  • Ability to establish and maintain effective working relationships with other employees and the general public;
  • Ability to operate a computer with proficiency;
  • Ability to type at the required rate of speed; and
  • Ability to perform routine and diversified clerical work involving independent judgment; and good interpersonal skills using tact, patience and courtesy.
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Litigation Legal Secretary

Kutak Rock LLP

Posted 2 days ago

VIEW JOBS 7/14/2019 12:00:00 AM 2019-10-12T00:00 JOB SUMMARY The primary responsibility is to provide secretarial support to multiple litigation lawyers and be expected to work with other staff members in a variety of office settings. The selected candidate will be proficient in Windows 10 and Microsoft Office products, including Office 2013, and be willing and able to learn new software platforms unique to Kutak Rock and adapt to changing technology on a continuing basis. Selected candidate must also have a minimum of three years of litigation secretarial experience. Experience with electronic filing in both state and federal court is required. The ideal candidate will be a team-oriented professional, have the ability to work well under the pressures of deadlines, prioritize and multi-task, and have the ability to move from one project to another. In addition to excellent verbal and written communication skills with an aptitude to interface with clients, courts, lawyers, and staff. JOB DUTIES AND RESPONSIBILITIES * Discretion and maintenance of firm and client matters in strictest confidence * Type/revise pleadings, discovery, briefs, memorandums, and correspondence (use of redaction and advance PDF processing software) * Submit state and federal court filings * Answer telephones and cover for others when needed * Handle client matters (when appropriate) through telephone/e-mail/mail/facsimile * Use Direct Time Entry (software package) * Keep records of attorney's time and expenses and submit to Accounting Department in a timely fashion; recapping expense memoranda and other miscellaneous accounting projects as assigned * Maintain attorney work calendars by scheduling appointments, conference calls and other meetings * Prepare travel, hotel and car arrangements * General office duties such as preparing copies, scanning, printing e-mails, and documents * Handle heavy filing, organize and maintain extensive sets of files, both paper and electronic * Use File Trail (software package) and organize/maintain sets of files * Read and route incoming and internal mail; assemble large mailings * Must be flexible with hours when work demands * Assist with other duties as assigned EDUCATION AND EXPERIENCE * High School (or equivalent) required; college given preference * Three or more years' experience as a litigation secretary * Advanced knowledge of Windows 10, including Microsoft Office 2013 * Experience with Power Point and Excel * Excellent grammar and spelling skills Apply Online Kutak Rock LLP is an Equal Opportunity/Affirmative Action Employer committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices. All qualified applicants receive consideration for employment without regard to race, color, creed, ancestry, national origin, religion, sex, age, marital status, domestic partner status, pregnancy, caregiver status, gender stereotyping, sexual orientation, gender identity, genetic information, AIDS/HIV status, handicap or disability, or status as a Vietnam era or special disabled veteran, or any other legally protected category. The firm will provide reasonable accommodation for individuals protected by Section 503 of Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990. Applicants requiring accommodation in the job application process should contact the Human Resources Department at 346-6000 or by emailing HRDepartment@KutakRock.com. Kutak Rock LLP does not accept unsolicited referrals or resumes through our website from any source other than directly from candidates. We will not consider unsolicited referrals and/or resumes from vendors through our website including and without limitation, search firms, staffing agencies, fee-based referral services and recruiting agencies. Unsolicited referrals and resumes sent to Kutak Rock LLP are deemed gratuitous, and the firm will not be obligated or bound in any way to pay any referral or other fee if a person referred to us through our website is hired from a source other than from the candidate. Kutak Rock LLP Denver CO

Secretary II

Denver Metro Chamber Of Commerce