Secretary II

The Vacancy: There is one full-time, 12 month, open position at the District Office.

This recruitment will also be used to fill future vacancies, and temporary/substitute positions in this classification for up to six months. The Position: Serves as a secretary to a District administrator, relieving the administrator of a variety of clerical and technical duties; may transcribe dictation from voice recording equipment, including material of a confidential nature; types a variety of correspondence, memoranda, reports, and other materials; may take and transcribe minutes from meetings of a variety of committees; arranges and schedules a variety of meetings and conferences; records and makes appointments, maintains calendar, and makes travel arrangements; establishes and maintains complex, interrelated filing systems and records; serves as a liaison between administrator and other districts and officials; prepares and assembles agenda materials; reviews and checks documents, records, and related forms for accuracy, completeness, and conformance to applicable rules and regulations; reviews reports and maintains records of expenditures; assists in preparing budget estimates; composes correspondence independently or from general oral or written instructions; gives out information in person or by telephone where judgment, knowledge, and interpretation of policies and regulations are necessary; receives visitors, sets up appointments, screens visitors and telephone calls, referring to appropriate staff members; may provide general supervision and training for subordinate office clerical personnel; may make recommendations on improved office procedures; collects and compiles statistical and financial data and other information for inclusion into special and periodic reports; operates a variety of office equipment and appliances; orders and maintains inventory of office supplies and equipment.

Required Qualifications: Four years of clerical and secretarial experience, elements of correct English usage, spelling, vocabulary, and arithmetic; basic computer skills; modern office techniques and equipment, including letter and report writing; receptionist and telephone techniques; modern filing systems and practices; general school district organization, policies, rules and programs; type at a speed of 45 net words per minute.

Selection Procedure: The selection process will consist of a written exam and a qualifications appraisal interview each weighted 50%. Hangouts. The following must be attached to the edjoin application:

• Letter of Introduction

• Letter(s) of Recommendation (Three, no older than a year, signed and dated)

• Resume

• Typing Certificate (45 Net WPM)

Comments and Other Information

Applications and required documents will only be accepted through EDJOIN.org, and must be received by June 28, 2024 by 4:00 p.m.

For more information about this position, go to the pdf file here https://edjoinprodstoragewest.blob.core.windows.net/jobdescriptions/349/jobDescription133622709575373102.pdf