Secretary II

Baptist Health Little Rock , AR 72215

Posted 2 months ago

SUMMARY#OF RESPONSIBILITY - Job Summary (general statement of purpose or objective of position) Assist System Director by performing secretarial and administrative duties as designated. Provides support to the System Director by receiving, routing, and answering correspondence each day.

Navigates delivering hospitals through adoption and surrogacy process. Ensures all reports are completed in a prompt manner. Makes preparation for designated meetings, assuring room arrangement, food preparation, agenda and materials are available, and pre-meeting communication is carried out.

Accurately records meeting minutes. Acquires appropriate signatures, files originals, and attachments in appropriate minute book and distributes copies as needed. Maintains the System Director calendar accurately and up to date.

Effectively reviews calendar daily to determine necessary data to be retrieved for meetings or other events such as travel arrangements in efficient cost effective manner. Performs filing tasks in an efficient and effective manner, resulting in accurate up to date files for easy access and retrieval of information. Maintains sufficient supplies at all times.

Completes assigned typing by designated time with no typographical errors and in proper format. Documents contain appropriate attachments or enclosures. Compiles data and coordinates information for preparing various questionnaires, surveys, objectives, and other records according to instructions and within the specified time frames.

Maintains all manuals in an up-to-date and appropriate format including policies. Content manager for system Women and Children#s. Phone messages include date, time, name and phone number.

Immediately notifies the System Director of calls, messages, etc requiring actions so problem solving can occur within a reasonable period. Tabulates statistical data accurately and maintains as assigned. Pick-up and delivery of mail to all Unit Supervisors as designated.

PAF#s of all designated employees is handled in a prompt and efficient manner. Help and support is given to Unit Supervisors and System Director as needed. Demonstrates the ability to communicate in ways that are age appropriate and population specific.

MINIMUM REQUIREMENTS - Knowledge, skills, abilities, license, registration, certification, education, and experience Knowledge, skills, abilities, license, registration, certification, education, and experience. High School diploma or equivalent.

Ability to operate a computer including word.

Organize and maintain confidential information. Ability to generate effective administrative correspondence and assist with special projects.

General office and clerical duties.

Detail oriented with the ability to prioritize. Excellent communication skills that include interpersonal, and organizational skills, excel experience is preferred.

  • SUMMARY OF RESPONSIBILITY - Job Summary (general statement of purpose or objective of position)

  • Assist System Director by performing secretarial and administrative duties as designated. Provides support to the System Director by receiving, routing, and answering correspondence each day.

    Navigates delivering hospitals through adoption and surrogacy process. Ensures all reports are completed in a prompt manner. Makes preparation for designated meetings, assuring room arrangement, food preparation, agenda and materials are available, and pre-meeting communication is carried out.

    Accurately records meeting minutes. Acquires appropriate signatures, files originals, and attachments in appropriate minute book and distributes copies as needed. Maintains the System Director calendar accurately and up to date.

    Effectively reviews calendar daily to determine necessary data to be retrieved for meetings or other events such as travel arrangements in efficient cost effective manner. Performs filing tasks in an efficient and effective manner, resulting in accurate up to date files for easy access and retrieval of information. Maintains sufficient supplies at all times.

    Completes assigned typing by designated time with no typographical errors and in proper format. Documents contain appropriate attachments or enclosures. Compiles data and coordinates information for preparing various questionnaires, surveys, objectives, and other records according to instructions and within the specified time frames.

    Maintains all manuals in an up-to-date and appropriate format including policies. Content manager for system Women and Children's. Phone messages include date, time, name and phone number.

    Immediately notifies the System Director of calls, messages, etc requiring actions so problem solving can occur within a reasonable period. Tabulates statistical data accurately and maintains as assigned. Pick-up and delivery of mail to all Unit Supervisors as designated.

    PAF's of all designated employees is handled in a prompt and efficient manner. Help and support is given to Unit Supervisors and System Director as needed. Demonstrates the ability to communicate in ways that are age appropriate and population specific.

  • MINIMUM REQUIREMENTS - Knowledge, skills, abilities, license, registration, certification, education, and experience

  • Knowledge, skills, abilities, license, registration, certification, education, and experience. High School diploma or equivalent.

    Ability to operate a computer including word.

    Organize and maintain confidential information. Ability to generate effective administrative correspondence and assist with special projects.

    General office and clerical duties.

    Detail oriented with the ability to prioritize. Excellent communication skills that include interpersonal, and organizational skills, excel experience is preferred.

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Secretary II

Baptist Health