Douglas County School District Minden , NV 89423
Posted 1 week ago
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
9/23/2024
Location:
CC Meneley Elementary School
Date Available:
11/01/2024
Closing Date:
Open Until Filled
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TITLE: SECRETARY II - SCHOOL/DEPARTMENT REPORTS TO: SITE ADMINISTRATOR TERMS OF EMPLOYMENT: 210 - 220 DAYS/YEAR SALARY RANGE: CLASSIFIED SALARY SCHEDULE 4-D $22.63 - $32.16 EMPLOYER/EMPLOYEE PAID
$19.5 - $27.06 EMPLOYER PAID PERS BENEFITS: Nevada State Public Employees Retirement System (PERS) - 20+ HRS. PER WEEK
Employer paid Medical, Dental, Vision and Life Insurance - 25+ HRS. PER WEEK
No State Tax FLSA STATUS NON-EXEMPT
SUMMARY OF POSITION
Under the guidance of the site administration/supervisor, provides confidential secretarial services to the site administration/supervisor in support of the administrative functions and coordinates the operation of the school office. The Secretary II will perform a variety of tasks including, but not limited to, preparing required reports and general correspondence, calendar management, recordkeeping, fiscal support, special projects, and data gathering. The Secretary II applies and interprets established district, school or departmental policies and procedures.
RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
NON-ESSENTIAL FUNCTIONS
Perform related duties as assigned.
WORK CONTACTS
Frequent contact with school/department staff, students, teachers, parents, other district personnel, and the public to provide and obtain information and direct, coordinate and manage work activities.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of computer usage and ability to use, email, internet, software, computer/word processing equipment/programs; modern office practices, procedures and equipment; basic grammar, spelling, punctuation, and arithmetic; school/department programs, organization, operations and specialized procedures relative to area of assignment; and recordkeeping systems.
ABILITY TO
Type at a speed necessary for successful performance (60 WPM).
Exercise confidentiality, tact, diplomacy, and independent judgment in the performance of duties.
Follow established policies and procedures.
Remain open to others' ideas and contribute to building a positive team spirit.
Multi-task and successfully work with students, staff and public.
Read and interpret documents such as safety rules, operating and maintenance instructions, procedural manuals, and governmental regulations.
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio and percent.
Apply common sense understanding to carry out instructions furnished in writing, oral, schedule or diagram form.
Solve practical problems and deal with a variety of concreate variables in situations where only limited standardization exists.
Cleary, accurately, and appropriately communicate with students, teachers, parents and members of the community.
Meet timelines and exercise good judgement while working in a dynamic environment.
Operate common office machines.
Work well with others from diverse backgrounds.
Produce accurate work in a sometimes-stressful environment with frequent deadlines.
Establish and maintain complete and accurate data gathering, recordkeeping and filing systems.
Work independently without supervision and as a team member.
Operate a computer and related equipment.
Prepare reports.
Pay close attention to detail.
Appropriately handle stress and interact with others.
Maintain regular attendance and punctuality.
SUPERVISION RECEIVED
Work is performed independently under general supervision of the site administrator or supervisor. The employee is expected to exercise initiative and judgement in planning and organizing work, completing assignments, and handling routine problems. The site administrator or supervisor shall at least annually evaluate the Secretary II - School/Department's performance.
SUPERVISION EXERCISED
None
CONDITIONS OF WORK
Work is performed under the following conditions:
SAFETY SENSITIVE:
YES NO X
ACCEPTABLE EXPERIENCE AND TRAINING
Three (3) years progressively responsible secretarial experience involving typing, office machine operation, data entry, research, reporting or other office work, including some administrative level experience, and high school graduation or equivalent supplemented by college level course work in office management, business or a related field; or any equivalent combination of experience and training which provides the knowledge and abilities to perform the work.
LICENSES/CERTIFICATES
Ability to obtain a valid CPR/First Aid card and Nevada Driver License. Some positions may require ability to become a Notary Public.
PHYSICAL AND MENTAL/INTELLECTUAL REQUIREMENTS
The physical and mental/intellectual requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Those requirements include:
Strength, dexterity, and coordination to use keyboard and video display terminal for prolonged periods.Sedentary to heavy exertion of force involving 10-25 pounds frequently with up to 50 pounds occasionally.May involve negligible up to significant stand/walk/push/pull/carry. May involve climbing, standing, walking, pushing, pulling, carrying, and balancing, stooping, kneeling, crouching, reaching, handling, and repetitive fine motor activities.Mobility to work in a typical classroom setting and use standard classroom equipment.The ability to interact professionally, communicates effectively, and exchange information accurately with all internal and external members of the school community.
In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations.Applicants and incumbents are encouraged to discuss potential accommodations with the employer.
EMPLOYEE PUNCTUALITY AND APPEARANCE
In order for DCSD schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of DCSD and is appropriate for their position.
NOTICE OF NON-DISCRIMINATION/EQUAL OPPORTUNITY EMPLOYER
The Douglas County School District does not discriminate against any person on the basis of race, creed/religion, color, national or ethnic origin, sex (including pregnancy), gender identity or expression, genetic information, sexual orientation, disability, marital status, age, veterans or military status, or political affiliation in admission to or access to, treatment or employment, or participation in its programs and activities, and provides equal access to the Boy Scouts of America and other designated youth groups, pursuant to federal and state laws including, but not limited to, Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II of the American with Disabilities Act of 1990, the Individuals with Disabilities Education Improvement Act (IDEA), and the Boy Scouts of America Equal Access Act. The Douglas County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment, which includes recruiting and hiring practices, working conditions, training, promotion, and terms and conditions of employment. Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling (775) 782-7177.
The Superintendent of Douglas County School District has designated the following position to handle inquiries regarding student and employee non-discrimination policies:
Executive Director of Human Resources
1638 Mono Avenue
Minden, Nevada 89423
Phone: (775) 782-7177
Attachment(s):
Douglas County School District