Secretary I (Receptionist) - Clark Hall

SUMMARY: Performs and coordinates a variety of skilled secretarial and complex clerical functions under the direction of the district administration. Serves in a lead capacity over clerical services for the office building, providing information and communication. Supports the administration by using independent problem-solving skills and good judgment in managing the day-to-day operation of the specified district office building.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Demonstrates sound judgement and emotional stability.

• Maintains a positive attitude and works well with others.

• Ensures the safety of students.

• Interacts with staff, students and the community in a positive and respectful manner.

• Greets visitors to the office building, refers visitors to the appropriate person, and provides visitors with requested information.

• Monitors the secured entrances for the office building, and opens and closes the office for daily business.

• Answers district phones, email and voicemail. Answers questions and provides information, takes messages and directs callers as appropriate.

• Demonstrates the use of advanced technology skills for the management of data and for communication purposes.

• Provides high-quality customer service and appropriate information to school personnel, parents, community members and others.

• Prepares correspondence and other documents.

• Schedules building events and meetings, and coordinates building usage.

• Sorts incoming mail, and mails information for district staff upon request.

• Receives and ships packages and deliveries for district staff.

• Routes deliveries to the proper individuals/department.

• Prepares requisitions for office supplies, equipment, printing and other services as needed.

• Assists with collecting funds and preparing receipts as needed.

• Assists administrative personnel with inventory management and clerical functions upon request.

• Provides support for the district departments upon request and as needed.

• Supports district employees with staff parking passes, identification badges and emergency contact information.

• Assists with reaching or contacting other districts for information and research purposes.

• Processes and reconciles substitute time sheets for the district.

• Manages volunteer database for the district.

• Processes and supports home school requirements.

• Provides support for large district events.

• Organizes shared office spaces for the building including the kitchen, conference rooms, break room, etc.

• Attends meetings and in-services as required.

• Other duties as assigned by supervisor.