Secretary I (Athletic Office) - Mse/Mss/Msw

SUMMARY: Performs and coordinates a variety of skilled secretarial and complex clerical functions under the direction of the athletic administration. Serves in a lead capacity over clerical services for the Athletic Office, providing information and communication regarding athletic events and activities. Supports the administration by using independent problem-solving skills and good judgment in managing the day-to-day operation of the Athletic Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Demonstrates sound judgement and emotional stability.

• Maintains a positive attitude and works well with others.

• Ensures the safety of students.

• Interacts with staff, students and the community in a positive and respectful manner.

• Makes contact with the public with tact and diplomacy.

• Promotes good public relations.

• Greets visitors and provides appropriate information.

• Serves as secretary to the Athletic Department administrators.

• Answers phones, answers questions and provides information; takes messages and directs callers as appropriate.

• Ensures district calendars are updated with game and practice schedules.

• Demonstrates the use of advanced technology skills for the management of data and for communication purposes.

• Prepares correspondence, reports and other documents necessary for the operation of the Athletic Department.

• Maintains athletic files, records and calendars.

• Schedules athletic events and meetings, and coordinates building usage as directed by the Athletic Department administrators.

• Enters requisitions for supplies and routes deliveries as applicable.

• Processes time sheets.

• Assists with maintaining inventory and ordering office, department and team supplies and equipment.

• Supports the management of the athletic budget including: budget line management, completing requisitions, processing purchase orders, cash handling, managing petty cash and running budget reports.

• Updates the Athletic Department's website.

• Confirms sports officials for all home contests as needed.

• Prepares and processes the payment of officials.

• Confirms all sports contests, home and away, with opponents and replays ticket and parking information when necessary.

• Collects and tracks accounts receivable for tournaments hosted.

• Organizes and follows up on all transportation (bus and van) for sporting events.

• Assists coaches with the use of the district electronic athletic database (emergency medical cards, liability waivers, physical cards, data sheets).

• Assists with facilitating the onboarding, scheduling, work records and payment of game personnel for all seasons.

• Collects student-athlete physicals and tracks in online database.

• Supports the coordination and management of all athletic spaces in coordination with the Athletic Department administrators.

• Enters schedules into Facilitron.

• This position may be required to work extended hours at the request of the Athletic Department administrators.

• Other duties as assigned by supervisor.