Secretary I, Emergency Medical Services

Miami Dade College Miami , FL 33196

Posted 3 weeks ago

Job Title

Secretary I, Emergency Medical Services

Job ID


Medical Campus

Full/Part Time


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Job Details

Job Family

STAFF- Supoort Non- Exempt (SNE)



$13.81 - $17.26


Emergency Medical Services

Reports To

Dean of Health Sciences

Closing Date

Open Until Filled

FLSA Status

Non- Exempt (Eligible for Overtime Pay)

First Review Date

March 1, 2019

Job Summary

Provides administrative support to Directors and/or Program Managers.

Duties & Responsibilities

  • Checks voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately

  • Acts as or oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting visitors

  • Opens, sorts, distributes department mail and prepares outgoing mail

  • Maintains supervisors appointment calendar

  • Creates and maintains office files

  • Makes copies of correspondence or other documents as required

  • Maintains documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents including statistical reports, minutes, agendas, budget worksheets and requisitions

  • Responds to student inquiries

  • Communicates extensively with various faculty, staff and students

  • Prepares and/or maintains on-line payrolls for part-time and full-time personnel

  • Prepares on-line disbursement requests, requisitions, and leave forms

  • Maintains and adheres to College policies and procedures

  • Handles confidential information

  • Performs other duties as assigned

Minimum Requirements

  • Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training

  • All degrees must be from a regionally accredited institution

  • Ability to type 40 wpm and pass an MDC Clerical Assessment

  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)

  • Ability to make arithmetical calculations and write routine reports and correspondence

  • Ability to speak effectively before groups of customers or employees of organizations

  • Knowledge of office practices and procedures

  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students

  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals

  • Ability to multi-task and meet tight deadlines

  • Ability to use tact, pose, patience and courtesy

  • Ability to work well in a multi-ethnic and multicultural environment with students, faculty and staff

  • Ability to work a flexible schedule that may include evening and weekend assignments

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Secretary I, Emergency Medical Services

Miami Dade College