Secretary - High School Athletic Department

REPORTS TO:

Principal/Athletic Director

EMPLOYMENT STATUS:

Regular fulltime - 213 days

Pay Grade 30

FLSA STATUS:

Non-Exempt

POSITION SUMMARY: Provide clerical, student and staff support to the Athletic Director and department.

ESSENTIAL FUNCTIONS:

• Type a variety of material such as letters, reports and memos.

• Maintains a regular filing system for athletic director and the athletic department.

• Processes incoming correspondence.

• Orders and maintains supplies as needed.

• Performs bookkeeping tasks associated with the department such as ticket sales, team entry fees (incoming) and camp fees.

• Maintains a schedule of appointments and makes arrangements for conferences and interviews (when applicable).

• Assists student athletes with concerns and/or problems when appropriate.

• Maintains complete set of files and correspondence for athletic teams.

• Processes school and officials contracts.

• Assists with team scheduling.

• Does typing, filing and telephone work for the entire coaching staff, as well as trainers.

• Handles incoming telephone lines, screens calls and forwards to appropriate team/department/person.

• Screens and evaluates fund raising opportunities and forwards to the most appropriate team coach. Processes all team requisitions/purchase orders.

• Checks each athlete's grades for eligibility and, Pay to Participate fees (processes and deposits

• Types minutes of OCC committees on which director and assistant director serve.

• Coordinates meetings with all district participants.

• Gathers information, types and processes reports for state, district, and League organizations.

• Designs, types, assembles and distributes to all district schools, and mails (when appropriate) all summer camp brochures, applications, etc.

• Processes team transportation requests, and maintains daily log of same.

• Works closely with transportation department.

• Other duties as assigned by the Athletic Director, Principal, Superintendent or his/her designee.

• Maintain the confidentiality of information that is not public domain.

• Perform other duties as assigned by the Assistant Principal, the Principal or the Dean of Students.

QUALIFICATIONS:

• High School diploma or equivalent training and experience.

• Excellent computer and office skills.

• Attention to detail.

• Ability to handle confidential matters, set priorities and work well under pressure.

• Ability to work cooperatively with all staff and to interact with staff, students and the public in a positive manner.

• Ability to adapt to change quickly and to accept new and challenging tasks as they arise.

• Ability to be bonded.

• Alternate to these qualifications as the Superintendent and/or Board of Education may find appropriate.

EQUIPMENT OPERATED:

• Computer/printer

• Fax machine

• Copier

• Various other office machines, educational equipment and tools

• Public address system

WORKING CONDITIONS:

• May encounter some interaction with angry or distraught adults or students.

• Potential exposure to blood or other body fluids and tissue.

• Occasional operation of a vehicle in inclement weather.

• Regular requirement to sit, stand, walk, talk, hear, see, read, reach with hands and arms, stoop, crouch, and kneel.

NOTE: The above lists may not be ranked in order of importance.

CONDITIONS OF EMPLOYMENT:

• Length of Employment: One Year Limited Contract

• Salary: Based on current classified salary schedule with appropriate experience and training

• Fringe Benefits: Based on current classified handbook

ADDITIONAL INFORMATION:

Please submit a letter of interest and resume to the online application. Please do not send materials through U.S. mail or by e-mail, all documents should be uploaded to your application. If your qualifications meet our needs we will contact you for further information and a possible interview.

The Marysville Exempted Village School District is an EQUAL OPPORTUNITY EMPLOYER and is in compliance with SECTION 504 OF THE REHABILITATION ACT OF 1973.

Posted Internally: May 2, 2024

Internal Application Deadline: May 8, 2024