Secretary

Join Goodwin's Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team - all business professionals at the firm - you'll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we're not just supporting a law firm; we're partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we're proud to have been recognised as the "Best Business Team" by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The Legal Secretary provides essential administrative and executive support to attorneys, paralegals and business leaders. This role is essential to ensuring we deliver on our core principles including a firm first mentality, client-centricity, collaboration and excellence. The Legal Secretary must thrive in a fast-paced team environment and demonstrate strong organizational, communication and up-to-date technical skills.

What You Will Do:

Administrative Support

• You will play a crucial role in managing the daily operations of our legal team. Your responsibilities will include managing complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders. You will manage all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services. Efficiently managing all communication modalities including calls, emails and hard copy mail. you will ensure communications are handled appropriately and in a timely manner. Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment. You will provide backup support to other secretaries, including absence coverage and overflow tasks as needed.

Document Preparation & File Management

• You will be responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity. You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm's electronic document management system, ensuring quick document retrieval and compliance with firm policies.

Business Intake/Conflicts

• You will open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign.

Time Entry/Billing

• You are responsible to facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time. May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc.

Who You Are:

• High school diploma/GED required

• College degree preferred but not required

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Your ability to prioritize and handle a variety of responsibilities ensures that deadlines are met and operations run smoothly, even in a fast-paced environment.

• You have outstanding communication skills, both written and verbal, enabling you to convey information clearly and effectively.

• You handle sensitive information with care, ensuring that all client and firm data is protected and only shared with authorized individuals

• You actively seek out opportunities to enhance your skills and knowledge, and you value collaboration, working effectively with colleagues to achieve common goals and improve team performance.

• You are proactive in identifying areas for improvement within existing processes and procedures.

• You possess strong analytical skills, enabling you to find solutions to various administrative challenges.

#LI-MS1

#LI-Hybrid

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Flexible work arrangements and hybrid work schedule

• Health, dental, and vision insurance

• Life and disability insurance

• Retirement & Savings Plan

• Emergency back-up child and adult care

• Paid vacation, sick time off, and holidays

• Professional development and career advancement opportunities

• Employee recognition and reward programs

• Employee wellness and assistance programs

• Employee discounts and perks

Consistent with the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

To request a reasonable accommodation to participate in the job application or interview process in the US, contact the Benefits Department by email or by phone at 617-570-1800. To request any disability or neurodivergence related accommodations to participate in the job application or interview process in the UK or Germany, please email the Recruiting Department. Any information you provide will be in the strictest confidence, and only used for the purpose of providing the accommodations needed. Requesting accommodations will not adversely affect the outcome of your application.

Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

This position is eligible for overtime: Yes

Target Salary Range: Boston $63,700 - $104,650 | Los Angeles $65,800 - $108,100 | New York $67,200 - $110,400 | Philadelphia - | San Francisco $70,000 - $115,000 | Santa Monica $65,800 - $108,100 | Silicon Valley $70,000 - $115,000 | Washington DC $65,800 - $108,100