Secretary

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Job Description

SUMMARY

Assist school/department staff members by answering telephone and directing messages. Completes general clerical tasks for principal/campus administrator. Handles all financial accounting for the school/department.

Essential Duties and Responsibilities

Include the following. Other duties may be assigned.

Exercises judgment based on knowledge and experience to plan details of the work and to select appropriate methods or processes to accomplish work objectives.

Collects money and keeps and accurate set of books to demonstrate receipts and disbursements and keeps monthly reports and recaps fund raiser.

Processes and maintains records such as purchases of supplies and equipment, financial/budget records for school, or other items which occur in large numbers.

School fund (principal's fund) and activities fund accounting. Operational fund allocation accounting. Purchasing and receiving.

Maintains responsibility for accuracy and completeness of records for a department or school, i.e., filing, memos, letters and weekly calendars.

Provides secretarial service to a school principal or two or more administrators.

Works under general or specific direction but performs assigned duties with considerable independence as to work methods and priority of assignments.

Maintains calendar for principal.

Prepares all paperwork for faculty and staff travel.

Demonstrates a professional, courteous and businesslike manner in all contacts with students, staff, parents and public.

Works with parents and community in a public relations capacity.

Works with students in a sympathetic and empathetic manner.

Maintains a courteous and professional attitude with staff.

Projects a professional, courteous, and business like fashion with individuals outside the school setting.

Provides services for students, staff, parents and public as required by established procedures.

• Assures that staff has adequate classroom supplies/materials, textbooks and teaching aids that maintain and enhance the curriculum.

• Provides students with the necessary information and assistance that make the learning environment a healthier and happier place to learn.

• Keeps the community and public informed of school functions, programs, and information regarding their children and school.

• Schedules appointments for parents to consult with school personnel.

Attendance and participation at evening activities.

Fulfills all obligations of correspondence, reporting, surveying and other tasks required of the school office in the absence of the school principal.

Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED).

• Two (2) years of clerical or secretarial experience.

• One year of experience in the specific work to be performed.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Maintains emotional control under stress.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

We offer a complete benefits package through ALFAC, Allstate and NMPSIA to full-time employees including health care, dental, vision, long-term and short-term disability, life insurance, retirement, deferred compensation plans, flexible spending accounts, holidays, and general leave.

To learn more details, visit our benefits page.