Secretary For The College Of Education

Position Summary: The hire will provide administrative and secretarial support to the Dean and Associate Dean of the College of Education. This position is multi-faceted administrative support including special projects, office workflow, academic support, appointments, correspondence, proposals, budgets, data compilation, and record keeping/control. The position requires a self-starter who can independently work on projects assigned while carrying out many daily functions of the college. This individual may perform duties of a sensitive and confidential nature and will ordinarily interact with students, department heads, and the public (community, parents, visitors, etc.). This position requires a grasp of institutional structure, policy/procedure of NGU higher education, and a healthy appreciation of private Christian education. This position is for a January 2025 start date.

RESPONSIBILITIES:

• Provide administrative/secretarial support to the Dean and Associate Dean

• Assist faculty and students as needed

• Begin and maintain records on all students who have declared education as their major

• Update and maintain the student records for admittance into the Teacher Education Program (TEP) in the Google master spreadsheet

• Notify students and advisors of admittance/non-admittance to the TEP

• Maintain office records and reports

• Process departmental budget requisitions, purchases, and compensation forms

• Supervise department work study students

• Collect all syllabi each semester for all courses taught and submit to "S" drive and to the Provost's office

• Attend all COE faculty meetings, Teacher Education Committee (TEC) committee meetings, and Teacher Advisory Committee (TAC) meetings and act as recording secretary for each.

• Maintain office supply inventory and place orders upon approval

• Maintain equipment inventory

• Assign students to an education advisor

• Receive visitors and assist as necessary

• Be a productive and supportive member of the COE by managing time well, engaging in the continuous improvement cycle, and being caring and a lifelong learner.

PHYSICAL REQUIREMENTS:

• Visual Abilities: Read reports, create presentations, and use a computer system.

• Hearing: Hear well enough to communicate with co-workers and students.

• Dexterity, Grasping, Feeling, Write, type, and use the telephone, copier, and computer systems.

• Mobility: Move between departments in the COE and attend meetings across both campuses.

• Talking: Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly. Appropriate use of the English language.

• Cognitive/Emotional: Ability to critically think, synthesize and organize information, and communicate effectively.

WORKING RELATIONSHIPS: This position is a full-time, non-exempt position on the North Greenville University Tigerville campus located in Tigerville, SC. The Academic Secretary to the College of Education is supervised by the Dean of the college and reports to the Administrative Assistant to the Provost.

WORK SCHEDULE: The office is open Monday through Thursday 8:30AM to 5:00PM and Fridays 8:30AM to 12:00PM. Summer hours may vary. Office hours are subject to change as deemed necessary.

TRAVEL: There are no outside travel responsibilities with this position.

Qualifications

QUALIFICATIONS:

• High school diploma required minimally

• Bachelor' degree preferred or two years' experience in an office environment

• Computer literacy to include Office 365, Google Suite, and programs such as Jenzabar

• Willingness to learn new systems as needed