Secretary For Special Services

Secretary for Special Services JobID: 525

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

6/25/2024

Location:

Monmouth-Ocean Educational Services Commission

Date Available:

ASAP

Closing Date:

Until Filled

Additional Information: Show/Hide

MONMOUTH-OCEAN EDUCATIONAL SERVICES COMMISSION is seeking a qualified candidate for a full time secretary in the Special Services Department.

QUALIFICATIONS/EXPERIENCE:

• High School diploma or equivalent

• Secretarial, clerical, and computer experience in a school setting is required

• Previous experience with special education law, procedures and policies, and Special Education Information Systems preferred.

• Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.

• Ability to compute rate, ratio, and percent, draw and interpret graphs.

• Ability to read and comprehend simple instructions, short correspondence, and memos.

• Ability to communicate clearly and concisely, both orally and in writing.

• Ability to effectively present information in one-on-one and small group situations to staff, parents, students, administrators, and the public.

• Ability to independently problem-solve unique student and employer situations.

• Ability to understand and carry out detailed written and oral instructions.

• Knowledge of office procedures and practices, including filing systems, receptionist and telephone techniques, letter and report writing, and sound bookkeeping procedures; English usage, spelling, grammar, and punctuation; ability to operate common office machines.

• Ability to interpret and apply pertinent school district procedures, policies, laws, rules, and regulations, and apply them with good judgment in a variety of situations.

• Proficient in the use of word processing, spreadsheets, and database management software. Knowledge of confidentiality laws.

• Meets the public tactfully and courteously and answers questions correctly; compiles and maintains accurate records and files.

• Highly organized, with the ability to understand and carry out oral and written directions, and establish and maintain cooperative relationships with those contacted in the course of work.

• Ability to use a computer and job-related software.

REPORTS TO: Director of Special Services

ESSENTIAL DUTIES AND PERFORMANCE RESPONSIBILITIES:

• Provide administrative support to the Special Services Director including, but not limited to preparation of presentations, confidential files, tracking, calendar management, email correspondence, and answering all incoming calls.

• Assist with professional development/collaboration presentations, and special projects and provide clerical support for professional development including registration, event planning, and technology set-up.

• Process mileage and incidental expense claims, purchase orders, low incidence requests, etc., for all special education staff.

• Assist with approving teacher/paraprofessional absences in the Frontline platform

• Maintains the locked confidential student files for MOESC.

• Assist with running reports in the student management system.

• Maintain a calendar of all department activities.

• Maintain inventory and ordered all department supplies and equipment.

• Process submitted Speech ISPs and review for accuracy and completion of full case

• Process submitted CST ISPs and review for accuracy and completion of full case

• Report weekly on the completeness and timeliness, etc. of ISPs

• Maintain accurate and complete site-specific caseload files

• Assist with the organization of the Extended School Year program.

• Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion, and courtesy.

• Process student 407-1 applications for services.

• Effectively communicate with our Non-Public Schools and Speech Therapists regarding student services and class lists.

• Process student record releases.

• Other related duties as assigned.

TERMS OF EMPLOYMENT: Full Time - Twelve months

EVALUATION: Performance of this job will be evaluated in accordance with the provisions of the MOESC's Board's policy on evaluation of support personnel.

EOE