Secretary - Human Resources

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

9/30/2024

Location:

Administration Center

Date Available:

Immediately

Closing Date:

10/30/2024

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Job Title: Human Resources Secretary

Supervisor: Director of Human Resources

Purpose: Supports and complements the goals and vision of the Board of Education by performing accurate and efficient Human Resources functions in a timely manner.

Scope:

The Human Resources Secretary serves as the first point of contact for employees and visitors, providing exceptional customer service and administrative support within the HR department.

Responsibilities:

• Greet and welcome visitors, employees, and candidates with a professional demeanor.

• Maintain the reception area, ensuring it is tidy and welcoming.

• Maintain inventory of department supplies, i.e., forms, office supplies, etc.

• Manage telephone contacts including, but not limited to, screening, responding to, and directing calls as necessary, timely voicemail responses and forwarding of messages accordingly.

• Identify, execute and manage deadlines, action items, and related schedules which ensure timely processing of required actions.

• Communicate effectively with all organizational levels through proven oral/written communication skills.

• Facilitate communication between HR and other departments, addressing basic inquiries and escalating more complex issues as needed.

• Coordinate meetings and multiple electronic calendars.

• Perform word processing, faxing, proofreading and photocopying.

• Sort and process regular and overnight mail on a daily basis.

• Compose professional correspondence, including, but not limited to, responding to questions and requests for information.

• Maintain a positive interface with the public, staff and administration.

• Perform PC, printer, fax machine and copier hardware and software troubleshooting.

• Conduct independent research related to the Human Resources Department in a timely manner.

• Create and maintain personnel and department files in accordance with municipality guidelines and retention requirements.

• Process volunteer applications and maintain volunteer files.

• Generate employee badges.

• Support the planning and execution of HR events, such as training sessions, workshops, and team-building activities, etc.

• Support department staff during times of leave or busy times.

• Perform other projects and duties/responsibilities as necessary and as required or requested by the Superintendent, Human Resources Director or designee.

Qualification Requirements:

• High school diploma or equivalent; an associate degree in HR or related field is a plus.

• Previous experience in a receptionist or administrative support role, preferably in HR.

• Knowledge of and ability to use social media.

• Excellent verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Proficiency technology platforms including Microsoft Office Suite and Google Suite.

• Ability to maintain confidentiality and handle sensitive information.

Compensation:

• Starting rate is $23.00 per hour; position includes benefits, vacation and holidays.

• Non-Union; non-exempt position

• Full-time; Full-year

Physical Demands:

• The physical demands described here are representative of those that are typically met by an employee in order to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, employees often stand, walk, sit, bend, lift, stoop, kneel, climb stairs and work throughout the day at a computer station. The employee may be required to reach with hands and arms.

• Specific vision abilities typically include vision, distance vision, and the ability to adjust focus.