Secretary (Executive Staff Assistant), Nb-0318-Iv (Temp NTE 6 Months)

Duties

As a Secretary (Executive Staff Assistant), you will:

• Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes. Provide guidance on office practices, develop training sessions on correspondence, telephone techniques, and other office/administrative functions.

• Receive visitors and screen all calls to executives or appropriate staff members.

• Maintain a tracking system to correlate the many details involved in forward planning, arranging work, and providing follow-through for activities.

• Schedule appointments, meetings, conferences, and briefings with the banking industry; federal, state, and local government agencies; public interest groups; outside legal counsel; the press, members of Congress; and the general public.

• Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems.

• Arrange special and recurring meetings with OCC district and Washington office executive staff. Develop agendas, make travel arrangements, and compile background information to be used for meetings.

• Finalize a variety of narrative and statistical reports, letters, and memorandums. Compose correspondence of a general administrative nature for signature.

• Coordinate budget documents for the assigned office. Gather data on travel, conferences, training, and other major expenditures, format date, develop a system to monitor expenses, and reconcile accounts.

Help

Requirements

Conditions of Employment

This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time.There are three key documents that contain important information about your rights and obligations. Please read and retain these documents:

• Noncriminal Justice Applicant's Privacy Rights, for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back,

• FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and

• SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information).

• This position is Temporary NTE 6 months. Selectee will need to sign a statement acknowledging temporary assignment.

• Complete a one-year probationary period (unless already completed).

• Complete a background investigation (unless already completed).

• Complete a Declaration for Federal Employment to determine your suitability for Federal employment.

• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.

• Travel overnight or locally.

• Obtain and use a Government-issued charge card for business-related travel.

• Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.

Qualifications

You must meet the following requirements within 30 calendar days after the closing date of this announcement:

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-III band level. Examples of qualifying specialized experience for this position include:

• Providing office management and operational support services to senior executives such as planning, organizing, coordinating and managing administrative functions (e.g., preparing correspondence, documents and reports, scheduling meetings/conferences and coordinating travel).

OR

You may substitute education for experience as follows: One (1) full year of graduate education meets the requirements where it is directly related to the work of the position. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirements.

OR

An equivalent combination of education and experience.

AND

Typing proficiency of at least 40 words per minute.

The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To receive any credit for your work experience, please indicate dates of employment by month/year, and indicate the number of hours worked per week, on your resume.

Education

Please see Qualifications section for education.

Additional information

• This position is excluded from the bargaining unit.

• This is a nontraditional position subject to the Alternative Location Arrangements PPM 3110-53. It may be filled in an alternate location within the MCBS portfolio, which is cost effective, operationally efficient, and complies with the standards contained in PPM 3110-53.

• If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes. We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official.

• We may select from this announcement or any other source to fill one or more vacancies.

• Salary range does not include geographical pay.

• For specific information on geographic pay differentials, click here.

• Click all links in this vacancy announcement to view additional information and instructions.

• Must be a U.S. citizen or U.S. national.

• Please refer to "Conditions of Employment."

• Click "Print" to review the entire announcement before applying.

• The Fair Chance to Compete for Jobs Act prohibits the Department of Treasury and its bureaus from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Treasury by email at, FairChanceAct@treasury.gov. To learn more, please visit our page at: Treasury.gov/fairchanceact.

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