Secretary - Engineering FT/ Days

BASIC PURPOSE OF THE JOB

Provides comprehensive administrative and secretarial services for the Engineering department at the direction of the Engineering Manager.

REPORTS TO

• Engineering Manager

JOB REQUIREMENTS

Supervisory Responsibilities: No

Minimum Education: High School Diploma/GED

Degree: General

License/Certification Required: None

Minimum Work Experience: 2 years secretarial or related experience preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in word processing, database, and information management, preferably Microsoft Office Professional.

• Excellent written and oral communication skills.

• Excellent customer service skills.

• Ability to work on multiple projects at a time and remain calm under stress.

DUTIES AND RESPONSIBILITIES

• Maintains accurate appointment calendar for Director of Engineering, Engineering Manager, and coordinates meetings between department representatives and others, both internal and external customers, as instructed.

• Assumes responsibility as Central Point of Contact, accurately performing all duties.

• Coordinates meetings and activities between various departments and individuals, including Morehead, staff/safety, and others, as assigned.

• Attends meetings, as instructed, and types up and distributes minutes and variety of other materials, ensuring correct grammar, punctuation, and spelling.

• Composes and transcribes correspondence, memos, and reports.

• Supports the Computerized Maintenance Management System by data entry scheduling of pm's originating work orders, completing loop on work orders/pm's/projects. Facilitates the repair of issues with the program through onsite tech help in a timely manner.

• Actively participates on committees, research and other special projects, as assigned by the Engineering Manager. Contributes input and communicates findings in a timely and thorough manner.

• Acts as liaison with outside contractors/companies and in-house departments for ongoing projects. Ensures all pertinent communication and materials are distributed in a timely manner.

• Demonstrates respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible, and courteous environment, and interacts with all patients, staff, volunteers, etc. in a considerate, helpful, and courteous manner, as observed by management observation and peer input.

• Trains personnel thoroughly on various computer programs, such as Computerized Maintenance Management Program, key program, and Outlook. Serves as a resource for these programs.

• Fosters mature professional relationships with fellow employees in a courteous, friendly, manner as measured by management observation and peer input.

• Promotes effective working relations and works effectively as part of a department/unit team inter-and intra-departmentally to facilitate the department's/unit's ability to meet its goals and objectives.

• Maintains supplies inventory for department. Checks office supplies biweekly and orders when necessary.

• Anticipates equipment and supply needs. Orders/requests equipment and supplies, according to departmental guidelines, weekly to ensure that stock is not depleted.

• Utilizes hospital resources and time respectfully and accountably and willingly accepts any other assignment that may be requested.

PHYSICAL REQUIREMENTS

• Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

• Light lifting, pushing and pulling is required for 1-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending, and reaching is required. Keyboard/computer use and/or repetitive motions may be required.

Come work where you can make a difference everyday.