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Secretary @ Diablo View Middle

Expired Job

Mt. Diablo Unified School District Concord , CA 94519

Posted 5 months ago

SECRETARY @ Diablo View Middle

Employer:

Mt. Diablo Unified

Date Posted:
8/30/2018

Contact:

Mary Hasson

Number Openings: (At time of posting)
1

Length of Work Year:
8 hrs/day; 11 months/yr

Employment Type:

Full Time

Application Deadline:
9/14/2018 4:30 PM Pacific

Salary:

$16.80/hr. - $21.45/hr

Date Posted:
8/30/2018 Application Deadline:
9/14/2018 4:30 PM Pacific Employment Type:

Full Time Length of Work Year:
8 hrs/day; 11 months/yr Salary:

$16.80/hr. - $21.45/hr Number Openings: (At time of posting)
1 Contact: Mary Hasson Email: hassonm@mdusd.org Phone:

Location::

Diablo View Middle School

Supervisor::

Patti Bannister; Principal

Exam::

Tuesday September 18, 2018

Location::

Diablo View Middle School

Supervisor::

Patti Bannister; Principal

Exam::

Tuesday September 18, 2018

Job Description / Essential Elements: Print

CLASS TITLE:SECRETARYDEFINITION: Under general supervision, performs work of moderate difficulty in providing basic secretarial/clerical assistance; and performs related work as required.EXAMPLES OF DUTIES:Takes and transcribes correspondence, memoranda, reports and minutes of meetings from oral or machine dictation, rough drafts, or instruction

Performs a variety of clerical work related to the function to which assigned including use of a typewriter, computer terminal and other standard office equipment

Compiles and types a variety of documents, technical and statistical reports, budgets and other materials where knowledge of format and presentation is necessary

Answers correspondence independently

Reviews and checks documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations

Posts information to records where selection is based on use and purpose of the records

Compiles and tabulates statistical data

Services as receptionist

Screens visitors and telephone calls

Answers inquiries and furnishes information concerning standards, procedures, and programs

Develops and maintains files and records

Orders and maintains supplies and materials

Opens, sorts, and distributes mail

Makes appointments

Operates varied office equipment

May supervise one or more subordinate employees

Schedules and coordinates departmental and district meetings

Keeps tapes and transcripts of meetings

Prepares correspondence, memos and agendas for meetings within guidelines of the Education Code SectionsMaintains case files, ensures that due process is followed in cases of suspension, expulsion and truancy

Maintains financial records, makes bank deposits and balances bank statements

Maintains records and quarterly reports

Audits and calculates billing forms

Schedules audio-visual and other types of equipment

Performs master scheduling functions

Interprets printouts

Maintains daily records of scheduling processes

Assists new students in orientation procedures

Receives checks

Processes and distributes all report cards

Maintains files relating to student disciplinary concerns

Serves as an information source regarding school matters to the public through telephone inquiries or visitation to the office

Assists in some aspects of registration and attendance

Reviews and relays telephone messages between parents and teachers regarding school related matters

Compiles, types, and monitors specific budgets

Arranges for home instruction

Trains and supervises students

Prepares the master calendar

Provides and prepares various forms such as for lockers and use of premises

Prepares daily bulletins, election ballots, time sheets, student body cards, programs, senior ball bids

Assists in preparation of graduation exercises

Arranges for bus transportation


Arranges for chaperonesDESIREABLE QUALIFICATIONS:Training and Experience: Two years of responsible office experience. Some positions may require one year of stenographic experience or an equivalent combination of training and experience.Knowledge and

Skills:
Good knowledge of office practices and procedures and standard office machines and equipment

Good knowledge of letter procedures, forms and terminology

Some knowledge of basic accounting procedures

Some knowledge of supervisory principles and techniques

Good knowledge of district organization, policy and operations

Working skill in operating a typewriter rapidly and accurately

Working skill in maintaining various office records, accounts and files

Some skill in preparing legal documents from general instructions

Working skill in composing letters or memoranda, preparing reports and establishing records and file systems

Working skill in working independently without specific instructions

Working skill in establishing effective relationships with other employees and the public

Working skill in taking dictation either for shorthand or stenotype machine and transcribing dictation with speed and accuracy is required in some positions

Working skill in communicating effectively with the public and school staff

Working skill in the operation of a computer terminal

School position may require some skill in administering first aid.MT. DIBALO UNIFIED SCHOOL DISTRICT 5/90

Requirements for Applying

  • ---------------------------------------------------------------------POSITION: This is work of moderate difficulty in providing secretarial/clerical assistance in a busy office environment.

    Ability to multi-task, good customer service skills, computer and bookkeeping skills desired. Performs job-related duties as required.------------------------------------------------------------------------Please see Job Description------------------------------------------------------------------------EXAMINATION INFORMATION:Location : Willow Creek Center, 1026 Mohr Lane, Concord; Computer LabDate : Tuesday, September 18, 2018Time : 1 pm.(Approximate test time is 2.5 hours); no admittance once testing beginsPLEASE ATTEND TESTING AT ABOVE STATED DATE AND TIME. YOU WILL NOT RECEIVE WRITTEN NOTIFICATION.-----------------------------------------------------------------SELECTION PROCEDURE:

    All applicants are required to take and pass the written examination scheduled above. Areas covered on the examination are math, grammar, spelling, filing, name and number checking, interpersonal skills, composition of a WORD memo or letter, and a WORD table and timed typing. Typing certificate for 35 net wpm, within the past six months, will be accepted or applicants may take timed typing test at exam.

    If submitting a certificate, it must be submitted with application, by final filing date (online typing certificates will not be accepted). Computers will be used for typing exercises. Calculators may be used on the examination but will not be provided. -------------------------------------------------------------------

  • Letter(s) of Reference

  • Resume

Requirements for Applying

  • ---------------------------------------------------------------------POSITION: This is work of moderate difficulty in providing secretarial/clerical assistance in a busy office environment.

    Ability to multi-task, good customer service skills, computer and bookkeeping skills desired. Performs job-related duties as required.------------------------------------------------------------------------Please see Job Description------------------------------------------------------------------------EXAMINATION INFORMATION:Location : Willow Creek Center, 1026 Mohr Lane, Concord; Computer LabDate : Tuesday, September 18, 2018Time : 1 pm.(Approximate test time is 2.5 hours); no admittance once testing beginsPLEASE ATTEND TESTING AT ABOVE STATED DATE AND TIME. YOU WILL NOT RECEIVE WRITTEN NOTIFICATION.-----------------------------------------------------------------SELECTION PROCEDURE:

    All applicants are required to take and pass the written examination scheduled above. Areas covered on the examination are math, grammar, spelling, filing, name and number checking, interpersonal skills, composition of a WORD memo or letter, and a WORD table and timed typing. Typing certificate for 35 net wpm, within the past six months, will be accepted or applicants may take timed typing test at exam.

    If submitting a certificate, it must be submitted with application, by final filing date (online typing certificates will not be accepted). Computers will be used for typing exercises. Calculators may be used on the examination but will not be provided. -------------------------------------------------------------------

  • Letter(s) of Reference

  • Resume

REQUIREMENTS: All applicants must possess the knowledge and skill required for successful job performance as follows:TRAINING & EXPERIENCE:

Two years responsible office experience Or an equivalent combination of training and experienceKNOWLEDGE OF: Office practices, procedures, machines and equipment Basic accounting procedures Supervisory principles and techniques District organization, policy and operationsSKILL IN: Preparing legal documents from general instructions Composing letters or memorandums, preparing reports and establishing records and filing systems Working independently without specific instructions Establishing effective relationships with other employees and the public Operating a microcomputer-------------------------------------------------------------------NOTICE:

Following successful testing, a competitive screening process will be used to determine who will be invited to the interview. The following will be taken into consideration as part of the screening process; test results, application, resume, and letters of recommendation/ reference. Applicants will be notified of interview date and time.

Prior to employment, candidate will be fingerprinted by Mt. Diablo Unified School District. Costs incurred are the responsibility of the prospective employee.NONDISCRIMINATION:

The Mt. Diablo Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identify, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, actual or potential parental, family, marital status, or association with a person or a group with one or more of these actual or perceived characteristics. Questions, concerns or complaints regarding compliance with Title IX student issues, please contact the Title IX Compliance Officer, Michael A.

Jimenez, Assistant Superintendent High School, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at jimenezma@mdusd.org. Questions, concerns or complaints regarding compliance with Title IX employee issues, please contact the Executive Director of Personnel, Lisa Murphy Oates, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at murphyoatesl@mdusd.org. Questions, concerns or complaints regarding harassment, discrimination, intimidation and bullying, please contact the Equity Compliance Officer, Jennifer Sachs, Executive Director of Instructional Support, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at sachsj@mdusd.org.

APPLY (CURRENT EMPLOYEES ONLY) APPLY

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The completed application should clearly and fully describe the applicant's education and work experience background along with two letters of recommendation. * Resume Requirements for Applying POSITION: Under general supervision and evaluation by the site administrator, performs work of routine difficulty in continuous monitoring of student activities during school hours in and around the school facility; and performs other related duties as required. REQUIREMENTS: All applicants must possess the knowledge and skill required for successful job performance as follows:A combination of training and experience equivalent to high school graduation; some experience working with young people and training with restorative social justice practices and response to intervention strategies.•The community•School routines, policies and regulations•Diverse academic, socioeconomic, cultural and ethnic backgrounds of studentsSkill in:•Responding appropriately to behavior problems of students to maintain safe and orderly conditions on a school campus•Establishing and maintaining effective working relationships with othersAbility to:•Have sufficient mobility with or without accommodation to perform the duties of the position•Learn and interpret school and district rules, policies and procedures•Follow oral and written directionsAPPLICATION PROCEDURE: A district application form must be obtained and filed with Human Resources. 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Secretary @ Diablo View Middle

Expired Job

Mt. Diablo Unified School District