Midland College Midland , TX 79701
Posted 2 weeks ago
Job Title SECRETARY-DEAN OF OUTREACH & FINANCIAL AID Position Status Full Time Classification Title Classified-12 m-Level IV Work Location Main Campus-3600 N. Garfield, Midland, TX Job Summary
Provide secretarial support and organizational aid for outreach, financial aid, and the Military Resource Center, particularly supporting the Dean of Outreach and Financial Aid. Responsibilities include management of budgets, correspondence, scheduling, and engaging with students and the public.
Required Qualifications
Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
Excellent communication (verbal and written) and interpersonal skills
Excellent public relations skills
Strong planning, problem-solving, and organizational skills
Computer literacy to include Microsoft Office Suite with proficiency in Word, Excel, and Outlook
Knowledge of general office equipment, including copier, fax machine, and multi-line telephone
Ability to maintain confidentiality
Ability to multitask and meet deadlines
Ability to develop and maintain positive relationships
Demonstrate sensitivity to the needs of educationally and economically disadvantaged students
Preferred Qualifications
Associate's degree
Experience working with departmental budgets
Experience working in an educational setting
Essential Functions
Coordinate the Dean's activities, including management of a complex calendar, travel arrangements, and associated logistics
Maintain department calendar
Assist the Dean with general office duties, including receptionist, telephone communication, and public contact
Coordinate the Slough Scholarship application and selection process
Manage and generate purchase orders for the departments, coordinating the purchase of office supplies and capital outlay equipment
Maintain and oversee the inventory process
Communicate and assist with oversight of budgets
Oversee and coordinate departments' payroll and personnel records, including timesheets, transmittals, leave sheets
Coordinate staff travel arrangements
Prepare agendas and maintain minutes for meetings as requested
Assist with downloads of financial aid and records
Assist with International (F1 Visa) student admissions as directed by the Dean
Maintain a notary certification
Compose correspondence; develop, review and edit presentations and documentation
Utilize various computer applications and software packages; enter, update, correct, and extract information; maintain and generate reports from a database or network system
Oversee upkeep of office equipment, inventory, and supplies
Other duties as assigned
Physical Demands
Must be able to remain in a stationary position 50% of the time
Must be able to sit or stand for long periods of time
The person in this position needs to move to other locations on campus occasionally
This position may require occasional travel for training, meetings, and events both in and out of town
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Must be able to bend, reach overhead, and lift/move up to 25 pounds
The person in this position frequently communicates with others; must be able to exchange accurate information
Duties indoors and some outdoors
Ability to work extended hours and attend Midland College or community events
Security Sensitivity
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary $2,661.58 per month Max Salary $2,661.58 per month Pay Statement
Posting Detail Information
Posting Number P01217S2016 Open Date 05/02/2024 Position Available Immediately Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.
Midland College