Secretary

The Long Beach Airport has one (1) immediate opening for an unclassified, full-time, Secretary. Reporting to, and under the direction of the Airport Deputy Director and two Bureau Managers, the Secretary will play a key role in providing administrative and operational support to various programs at the airport. 

Please note this recruitment will be accepting a limited number of applications for the position. Once the maximum number of submissions of 100 has been met, the job posting will be closed and no further applications will be accepted. We encourage candidates to apply as soon as possible.

If the maximum number of submissions has not been met, the job bulletin will remain open until the closing date of November 21, 2024 at 11:59PM PST.  

• Provides clerical support to the Executive Management Team;
• Compiles information and data for use in preparing various records and reports;
• Schedules meetings, appointments, assists with preparation for travel and other various assignments related to the Executive team  functions;
• Process cash reimbursement requests;
• Interprets departmental policies procedures and operations to the public or City personnel;
• Maintains calendar and address book for the Deputy Director and two Bureau Managers;
• Creates and maintains flyers, desk manuals, bureau records and other materials;
• Prepares and manages correspondence, reports and documents, including but not limited to, tracking City Council, Commission, and Bureau items;
• Takes and transcribes dictation, typing a variety of letters, memoranda, reports and schedules, including material of a confidential nature;
• Coordinates requests from the City Council, City Manager's Office, or other clients;
• Provides back up support to the Executive Assistant and bureau staff;
• May supervise other clerical personnel;
• Performs other related duties, as assigned.

MINIMUM QUALIFICATIONS

• Education equivalent to graduation from high school
• Five (5) years of progressively responsible secretarial/clerical experience 
• This position requires access to Security Identification Display Areas (SIDA). To obtain a SIDA badge, applicants must pass a security threat assessment and a fingerprint-based criminal history records check, as well as attend SIDA training. If applicant does not pass the Transportation Security Administration (TSA) mandated background check as required by federal law, they will be removed from the hiring process for this recruitment.

DESIREABLE QUALIFICATIONS

• Proficiency in the use of computers including email, internet, and office productivity software (e.g., Microsoft Office)
• Experience in the public sector (e.g., government agency)

This recruitment will close at 11:59 PM Pacific Time on November 21, 2024. To be considered, applicants must submit a cover letter, resume, and proof of education (if qualifying with a degree and applicable to position) in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-6044.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6044.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior, if applicable.  

For technical support with your governmentjobs.com application, please contact (855) 524-5627.