Secretary - Circuit Courts

Department: Twelfth Division Circuit CourtPosition Control Number: 0428-004FLSA Status: Personal Staff not subject to FLSASafety Sensitive Designation: This position is not designated as safety-sensitive.Random Drug/Alcohol Test: NoOpening Date: June 27, 2024Closing Date: July 11, 2024 at 11:59 PMThis job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.EEO/AA/F/M/VET/DISABLEDJOB SUMMARY: To provide secretarial and administrative support to the staff of the Pulaski County Circuit Court.Attention: certain duties are particular to case type and court and may not be performed by all employees. For example, relieving the Receptionist and escorting juveniles and parents.ESSENTIAL JOB FUNCTIONS:* Answers the departmental telephone to provide information and assistance to callers. * Performs receptionist duties in the greeting and screening of visitors. * Relieves the Receptionist as needed. * Prepares accounts payable vouchers for bills or items purchased for the department. * Drafts correspondence, memoranda, and various forms for the Judge and staff. * Prints letters on letterhead as requested by Judge and prepare envelopes for mailing. * Enters orders signed by the Judge. * Opens and distributes mail. * Checks mailbox in clerk's office and distributes daily. * Makes travel arrangements and registers the Judge and court staff for seminars as required. * Prepares payroll time sheets for court employees. * Establishes and maintains confidential files of court employees' leave information. * Serves as backup to the Trial Court Assistant if absent by assisting the Judge during court. * Requests information from schools regarding juvenile performance and attendance. * Escorts Juveniles to Intake for verification of personal information. * Escorts parents to counsel with Intake Officer. * Assists Bailiff with providing jury biographical information to attorneys. * Scans in jurors during jury orientation and on the day of trial. * Validates parking tickets of jurors. * Assists Law Clerk and Trial Court Assistant with reports upon request. * Processes citizen's complaints; checks prior convictions and police reports. * Maintains office records and inventory of supplies. * Prepares necessary documents to ensure inmates are transported to and from the court.SECONDARY DUTIES AND RESPONSIBILITIES:* Performs other related duties as required.PERSONNEL SUPERVISED: NoneWORKING CONDITIONS: Work is performed in a smoking-restricted office environment.MINIMUM QUALIFICATIONS:REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:*

Considerable knowledge of legal terminology, the court system, legal procedures, and practices. * Considerable knowledge of the preparation and maintenance of legal documents and case files. * Considerable knowledge of office practices, procedures, equipment, and terminology. * Some knowledge of basic mathematics. * Ability to maintain detailed accurate record-keeping systems. * Ability to communicate effectively in writing. * Ability to handle confidential materials in a reliable manner. * Ability to prepare numerical reports. * Ability to attend work regularly and reliably. * Skill in the operation of and data entry into a computer. * Skill in the use of a computer and applicable software including EXCEL, Word, Contexte, etc.PHYSICAL REQUIREMENTS:*

Ability to communicate orally in person and by telephone. * Digital dexterity is needed for keyboard operation. * Visual acuity is necessary for use of a computer screen.EDUCATION AND EXPERIENCE:Completion of high school or GED equivalency; considerable clerical work experience with record keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.Employment is contingent upon the successful completion of a criminal background check.Regular and reliable attendance is an essential function of this position.Prefer proficiency with the Spanish Language.