Secretary - Chief Of Staff

Summary

This position serves as the Chief of Staff secretary at the John J. Pershing VA Medical Center. This position serves as the principal clerical and administrative support position in the immediate organizational unit in or for which the persons assisted have responsibility, by carrying out and coordinating all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.

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Overview

• Accepting applications

• Open & closing dates

04/22/2024 to 05/02/2024

• Salary

$49,025 - $70,578 per year

• Pay scale & grade

GS 7

• 8

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Location

1 vacancy in the following location:

• Poplar Bluff, MO

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time

• 8:00am-4:30pm Monday

• Friday

• Service

Competitive

• Promotion potential

8

• Job family (Series)

0318 Secretary

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSS-12394325-24-JE

• Control number

788177500

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This vacancy announcement is open to current, permanent employees of the John J. Pershing VA Medical Center employees must submit their most recent, NON-AWARD SF-50 to be considered. Veteran's Preference does not apply.

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Duties

Duties of this position include but are not limited to:

• Independently resolving issues in the absence of the Chief of Staff (COS)

• Ability to maintain strict confidentiality

• Arrange appointments and manage calendar of the COS

• Perform secretarial duties in support of the COS and subordinates at times

• Performing general office work in support of the organization

• Recommending changes to administrative policies as necessary

• Preparation and editing of correspondence for and arranging for signatures as required

• Serves as a resource to secretaries and managers subordinate to the COS

• Serves as receptionist to the Medical Center Director's Suite as necessary

• Ability to tactfully deal with complaints of nurses and other staff

• Preparation and tracking of proficiency and performance reports

• Serves as contact for issues that may be elevated to or come from VISN, VACO and federal and state congressional offices, private health care organizations, Veteran service organizations, employees, Veteran and/or their families and the public

• Correlate data into useful formats using Microsoft Office, Excel, Power Point or other software applications as appropriate

• Coordination of conference calls, meetings and possible schedule changes

• Arrange transportation and accommodations for staff and speakers

• Attending and preparation of meeting minutes as required

• Ordering of office supplies

• Tracking monthly and quarterly reports and submit final reports in a timely manner

• Other duties as assigned

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 8:00 AM-4:30 PM

Telework: ADHOC

Bargaining Unit Position: NO

Virtual: This is not a virtual position.

Position Description/PD#: Secretary

• Chief of Staff/PD099420

Relocation/Recruitment Incentives: Not authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Designated and/or random drug testing may be required

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

Qualifications

Diversity Statement John J. Pershing is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/02/2024.

Time-In-Grade Requirement: Applicants who are current permanent Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

For a GS-7 position you must have served 52 weeks at the GS-6 grade level.

For a GS-8 position you must have served 52 weeks at the GS-7 grade level.

You may qualify based on your experience and as described below:

Specialized Experience GS-7:

I have at least one (1) year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the next lower level of Federal service (GS-06). Examples of specialized experience would include but not limited to: receives telephone calls and visitors; prepares correspondence and reports; proofreads all incoming and outgoing correspondence for grammar and spelling; independently develops and presents information; schedules conferences and meetings and shifts schedules as needed; prepares travel arrangements; accepts or declines invitations, sets up, reschedules, or refuses appointments on supervisor's calendar; maintains confidentiality on all sensitive items.

Specialized Experience GS-8:

I have at least one (1) year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the next lower level of Federal service (GS-07). Examples of specialized experience would include but not limited to: receives telephone calls and visitors; prepares correspondence and reports; proofreads all incoming and outgoing correspondence for grammar and spelling; independently develops and presents information; schedules conferences and meetings and shifts schedules as needed; prepares travel arrangements; accepts or declines invitations, sets up, reschedules, or refuses appointments on supervisor's calendar; maintains confidentiality on all sensitive items.

You will be rated on the following Competencies for this position:

• Customer Service

• Data Management

• Knowledge Management

• Technology Awareness

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mainly sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items such as papers and books. No special physical demands are required to perform the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.