Secretary/ Bookkeeper - 8 Hours/Day - Wy'east Middle School

This job vacancy announcement will remain Open Until Filled. Initial application screening to begin July 8, 2024. Interviews tentatively to be held the week of July 22, 2024.

This is an 8 hour/day position, budgeted at 222 days per school year. Tentative start date: July 29, 2024.

Application Instructions:
Current District Regular Employees and 23/24 Temporary Employees (through June 30, 2024):
Submit your interest letter in TalentEd/Recruit & Hire.

External Applicants (including Substitutes and District Coaches):
Complete an electronic TalentEd/Recruit & Hire application.
Letter of interest addressed to Sarah Braman-Smith, Wy'east Middle School Principal;
Current resume;
Three (3) recent letters of reference or provide the names and information for three (3) professional references.
Job Purpose Statement: The job of "Secretary/Bookkeeper" is done under the supervision of the building administrator for the purpose of providing support to financial functions; conveying and updating fiscal information; and ensuring that revenues are generated, expenses are within budget limits and fiscal practices are followed.

Essential Job Functions:
Coordinates development of reports and work schedules for the purpose of meeting deadlines and complying with district, state and federal guidelines.
Implements reporting procedures and internal controls for the purpose of maintaining accurate records.
Informs personnel regarding various procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.
Maintains various fiscal information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance (i.e., student body funds, accounts payable & receivable, payroll, contracts).
Maintains regular and appropriate attendance and is on time for assignment(s) for the purpose of meeting the needs of the students and the district.
Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
Prepares documentation (e.g. reports, schedules, correspondence) for the purpose of providing written support and/or conveying information.
Processes various fiscal information for the purpose of updating information, authorizing final action and complying with accounting requirements.
Reconciles account balances (e.g. bank statements, cash receipts, school accounts) for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.
Maintains regular and predictable attendance and is on time to assignments.
Prepares cash deposits from school activities for the purpose of making bank deposits.
Other Job Functions:
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities (i.e., filing, typing, word processing, secure substitutes, order supplies)

Job Requirements:
Experience Required: Minimum of one year job related experience or education in accounting, financial or statistical records maintenance. Preference will be given to applicants with two years or more of school-related secretary/bookkeeping experience.

Skills, Knowledge and/or Abilities Required:
Skills to use computers, telephones, fax, intercom/paging equipment; accounting applications, maintain records, apply basic accounting practices. Bilingual English/Spanish skills preferred.
Knowledge of basic accounting practices, problem solving methodology, and modern office methods and equipment.
Abilities to sit or stand for prolonged periods, think logically with attention to detail, prepare clear and accurate reports. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation. Ability to provide interpretation services, translating from English to Spanish and from Spanish to English, in both written and verbal form.
Preference will be given to qualified applicants who are Bilingual English/Spanish.
Education Required: High School diploma or equivalent.

Preferred Qualifications:
Prior experience working successfully in a fast paced office environment, with multiple interruptions.
Experience with translating and interpreting from English to Spanish and from Spanish to English.
Prior bookkeeping experience.
Prior experience working with middle school aged youth.
Required testing:
Any offer of employment made by Hood River County School District to an external candidate is contingent upon satisfactory results of:
Drug screening tests for any illegal drug or substance classified in Schedules I through V under the Federal Controlled Substances Act, 21 U.S.C. 811 to 812. This includes, but is not limited to, marijuana, mind-altering substances or narcotic drugs such as hallucinogens, amphetamines, barbiturates, or any other illegal drug or controlled substance, except those federally recognized as legally prescribed by a physician and used as directed.
Post-offer physical abilities assessment.
Nationwide criminal history verification - a background check for any convictions directly related to the duties and responsibilities of the position. Unless otherwise required by law, only job-related convictions will be considered and will not automatically disqualify the applicant from employment.
Fingerprint-based nation-wide background clearance.
Classified employees who take and pass the English/Spanish bilingual test will earn a 5% increase over their hourly rate of pay.

Hood River County School District is an Equal Opportunity Employer. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990.

Disabled persons may contact Hood River County School District at 541/387-5016 for additional information or assistance. Speech or hearing impaired persons may contact Hood River County School District for assistance through the Oregon Telecommunications Relay Service by dialing 1-800-735-2900.