Secretary AU 310

Essential Functions:

Schedules appointments

Composes and types or word processes correspondence and routine reports

Maintains records and files and answers telephoneExamples of Work:

UNDER GENERAL SUPERVISION

Prepares lists, records information on forms, completes and processes standard forms, documents, and reports and corrects mistakes

Answers phone calls, provides information, takes messages, and routes calls

Composes and mails routine correspondence

Duplicates and collates forms, reports, correspondence and other documents

Receives and distributes mail

Files documents and maintains records and files

Types routine memorandums, reports letters, forms and other documents

Schedules appointments and meetings for supervisor and staff

Inventories and orders office supplies, and contacts vendors to repair or maintain office equipment

Collects data and prepares routine statistical and departmental reports from records and files

Verifies, calculates and computes numbers

Greets clients and visitors and directs them to office locations for service or assistance

Maintains records of purchases and expenses to assist administrative staff in preparing the annual department budget

Performs related workPhysical Requirements & Working Conditions:

Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work

Minimum Requirements:

Completion of a one year program

Office Administration

Two years of clerical or secretarial experience

Other Minimums:

CORRECTIONS

GENERAL

Must type accurately at 40 wpm

Must not have been convicted of a felony

Misdemeanor convictions will be considered on an individual basis

Must submit to a pre-employment polygraph test

Equivalency:

An equivalent combination of education and experience may be substituted

Special Requirements:

CORRECTIONS

Applicants and employees in positions which perform job duties that may require contact with offenders in the custody or supervision of the Department of Juvenile Justice or with youth in the care, custody or supervision of Youth Development

must meet qualifications pursuant to the federal Prison Rape Elimination Act, 28 CFR 115.17 and 115.317, to include periodic post-employment criminal background checks