Secretary At Argonne National Laboratory

Global Healthcare Group Washington , DC 20024

Posted 2 months ago

We are seeking an experienced Secretary for a long-term assignmentat the ArgonneNational Laboratory in DC.Available Position:Secretary II - Must have 3-5 years of work experience as a Secretary or Administrative Assistant.Work Facility:ArgonneNational Laboratory.Work Location: Argonne National Laboratory, 955 LEnfant Plaza, SW. Ste. 6000, Washington, DC 20024Work Shift: 40 hours per week,Monday thruFriday, between 8:00 am to 5:00 pmContract Term: 12 months and it can be extended.
General responsibilities:
  • Greet guests and staff (to include for meetings)
  • Answer questions from email, phone conversations, or face-to-face (Outlook)
  • Move conference room furniture around for meetings
  • Cover the front desk when needed
  • Update cost reports for the office (Excel)
  • Update foot traffic and meeting data (Excel)
  • Create presentations based on excel data (PowerPoint)
  • Update invoices incoming when received
  • Update office allocation (Excel)
  • Manage the security and logistics information for staff database (Access)
  • Receive mail and packages and give them to the appropriate people and their mailboxes
  • Work with building management on maintenance calls
  • Update ANL-DCOffice staff layout (Visio)
General skills required for the position:
  1. MS Office Suite. Must also be able to learn to use Visio and Access
  2. Must have an aptitude for office automation technology
  3. Can quickly take on new/additional tasks at a moments notice
  4. Must have quality customer service
  5. Have a history of working with a diverse staff to include: federal staff/contractors, professors, persons with English as a second language, or a combination of the above
  6. Attention to detail with correspondence and documents
  7. Must be able to calmly respond to sudden requests and be responsible for your quality of work
  8. Previous exposure to A/V technology (projectors, laptops, teleconferencing equipment) is preferred and must be willing to learn how to use the A/V equipment if you have no previous exposure
  9. Must be able to arrange conference room (chairs and tables) if needed.
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Secretary At Argonne National Laboratory

Global Healthcare Group