Secretary (Oa)

Department Of Veterans Affairs Detroit , MI 48222

Posted 1 week ago

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Duties

Summary

Incumbent serves as personal assistant and confidential secretary to the Director who has full responsibility for the day-to-day operation of this medical center that provides primary, secondary and tertiary care.

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Responsibilities

Duties include:

  • Receives schedules, refers, and contact members of the staff, agency, and persons outside the agency ranging from other governmental agencies to the general public.

  • Responds to administrative problems brought to the supervisor's attention by members of the staff or management officials outside the organization or outside the agency.

  • Notifies the appropriate subordinate management officials of the need for information or recommendation, and follows up to ensure a timely response by others.

  • Processes incoming and outgoing materials such as correspondence, reports, memorandum, and other forms of written communication.

  • Performs the following types of duties; edit letters; reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.

  • Screens all publications, directives, and periodicals, and brings those of significance to the supervisor's attention. In the supervisor absence, maintains a file of correspondence and events of which the supervisor should know and, upon the supervisor return, brings such matters to the supervisor attention.

  • Schedules appointments, coordinates meetings, and/or schedules conferences.

  • Exercises exclusive control over the supervisor's appointments, with complete authority for commitment of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the supervisor.

  • Obtains and monitors the use of services, supplies, or equipment for the office. Provides general office supply and equipment support services such as obtaining standard office supplies and services, procuring and justifying the full range of office services, or answering questions concerning policies and procedures related to support/office services.

  • Consolidates equipment or service requests from various offices. Coordinates the purchase of equipment and services to meet the organization's needs.

Work Schedule: 8:30 am to 5:00 pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/PD058890

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

9

  • Job family (Series)

0318 Secretary

Similar jobs

  • Office Secretaries

  • Personal Secretaries

  • Secretaries, Office

  • Secretaries, Personal

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/19/2020.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-8. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Independently evaluating and eliminating duplication of work; determining when new administrative procedures are needed; studying and evaluating office equipment; Serving in a direct administrative/clerical role; experience routing mail/Correspondence & Reports; maintenance of appointments and calendars; experience using computer software programs to include word processing, spreadsheet, and presentation software to develop reports; experience organizing and planning workload; tracking and prioritizing work of a clerical nature for the office; experience reviewing, experience reviewing, editing and proof reading policies for content and correct format for accuracy and completeness to ensure compliance with policy; experience maintaining accurate records, supplies and or equipment for the office; experience coordinating and tracking action items to ensure timeliness. .

You will be rated on the following Competencies for this position:

  • Computer Skills

  • Internal Controls/Integrity

  • Organizational Stewardship

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is sedentary

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

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Secretary (Oa)

Department Of Veterans Affairs