Secretary, Administrative

University Of Arizona Tucson , AZ 85704

Posted 2 weeks ago

Position Details

Position Information

Title Secretary, Administrative Department Maricopa County Office (1537) Location Greater Phoenix Area Position Summary

This position is located in Phoenix, AZ.

This position provides clerical and secretarial support for the 4-H Youth Development faculty and program staff from 8:00 am noon. The incumbent manages the front desk from 1:00 5:00 and may perform secretarial duties in addition to the receptionist duties at the front desk.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America's Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

  • Assist in coordination and implementation of 4-H events, leader trainings, and workshops.

  • Prepare registration forms, assemble curriculum manuals, oversee participant registration, and reconcile expenses.

  • Design and create flyers, invitations, posters, and name badges.

  • Compose, format, type and proofread correspondence and documents such as the 4-H newsletter, proposals, publications, instructional materials, forms, etc.

  • Maintain and enter data on 4-H database.

  • Enter data in online reporting system.

  • Compile and calculate reports regarding trainings and summarize evaluations.

  • Prepare large mailings.

  • Serve as the contact person for 4-H volunteers and youth members.

  • Interact and assist 4-H volunteers and youth regarding projects, record books, enrollments, deadlines, etc.

  • Adapt and meet deadlines on time sensitive projects.

  • Apply and keep current on Microsoft Office and publishing/graphics software to perform duties.

  • Utilize social media technology.

  • Manage 4-H website.

  • Willing to learn and/or attend trainings on software programs as needed.

  • Purchase supplies using the University's Buyways System.

  • Manage the front desk daily and close the office at the end of business day.

  • Answer the phones and greet volunteers and clients.

  • Reserve meeting rooms.

  • Perform other duties as assigned.

Knowledge, Skills, & Abilities

  • Ability to interact well with 4-H volunteers and members, staff and faculty.

  • Excellent front desk and phone etiquette skills.

Minimum Qualifications Arizona Board of Regents Minimum Qualifications

Three years of secretarial/clerical experience; OR, Certificate in Secretarial Science AND two years of secretarial/clerical experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

  • Candidate seeking long term employment.

Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job Category Clerical and Office Benefits Eligible Yes - Full Benefits FLSA Non-Exempt Posted Rate of Pay $12.50 Per Hour Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Posting Detail Information

Posting Number S26577 Number of Vacancies One Desired Start Date 03/25/2019 Position End Date (if temporary) Limited to Current UA Employees No Contact Information for Candidates

Mary Conner

Open Date 03/07/2019 Review Start Date 03/15/2019 Close Date Open Until Filled Yes Special Instructions to Applicant Quick Link for Internal Postings Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Where did you first learn about this position?

  • Arizona Daily Star

  • Arizona Republic



  • Chronicle of Higher Education

  • Department of Economic Security (DES)

  • Diverse Issues in Higher Education


  • Hispanic Outlook in Higher Education



  • Jobing.Com

  • LinkedIn

  • Local Job Banks

  • Pima County One-Stop

  • Professional Conference

  • Professional journal/publication

  • Referred by UA Employee

  • Invited by Dept to Apply

  • UA Website

  • Other

  • Do you have three years of secretarial/clerical experience; OR, Certificate in Secretarial Science AND two years of secretarial/clerical experience; OR, any equivalent combination of experience, training and/or education?

  • Yes

  • No

Documents Needed to Apply

Required Documents

  • Resume

Optional Documents

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Secretary, Administrative

University Of Arizona