Secretary 9 (Field Audit Division)

The Tax Compliance Bureau, Field Audit Division within the Michigan Department of Treasury is seeking to recruit an innovative, collaborative and dynamic individual to join our team. This Secretary 9 position serves as a field office administrative assistant supporting the area manager, field audit staff and serve as office liaison.

This position performs advanced secretarial and assistant assignments for State Administrative Manager and professional staff, in support of the ongoing operational procedures of the office.  Secretarial assignments include such duties as:  routing phone calls, sorting and distributing incoming and outgoing mail, scheduling meetings, assisting visitors, preparing and maintaining office records, reports, correspondence, office equipment, inventory, and process time and attendance.

 Management assistant assignments include serving as manager's liaison to professional staff, Audit Division Administrator and TCB Director.  Also, provides managerial assistance by assuming responsibility for managers' calendar, e-mail, and voicemail when required.  Prepares audit reports, conducts research and manages inventory & field audit functions of case file management system at direction of State Administrative Manager.

Our culture is driven by excellent customer service, continuous improvement, metrics, and employee development. The Department of Treasury promotes and supports Diversity and Inclusion.

This position offers a hybrid work schedule.  If you think this position sounds like a great fit for you, click the position description link to learn more about the position.

View full position description here: Secretary 9 Position Description

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Education

Educational level typically acquired through completion of high school.

Experience

Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Special Requirements, Licenses, and Certifications

This position has a FTINPRINT sub-class code. The sub-class code indicates the position has access to Federal Tax Information (FTI) and requires passing of a fingerprint-based background check per IRS Publication 1075.

Please attach a cover letter and a detailed resume to your application.

This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. Selected candidate must have a safe and appropriate designated workspace or workstation for performance of work and secure and sufficient internet access of commercial cable or wireless broadband with minimum speeds of 25 Mbps download and 5 Mbps upload.

Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan prior to your appointment to perform the duties of this position. Relocation expenses are not reimbursed.

The Michigan Department of Treasury participates in Employee Rights and Responsibilities (e-verify.gov) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

Interviews will likely occur virtually using Microsoft Teams. No prior experience with Teams is necessary, as instructions and tips will be provided to all candidates scheduled for an interview.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf