Secretary 2

Title: Secretary 2

Department Org: College of Nursing Instruction - 107670

Employee Classification: B1 - Classif'd Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: HSC H

Shift: 1

Start Time: 8am End Time: 5pm

Posted Salary: C1 grade 27; $16.68 - $20.19

Float: False

Rotate: False

On Call: False

Travel: False

Weekend/Holiday: False

Job Description:

This position is accountable to the Dean and department administrator(s) of the College of Nursing, under the general supervision of the Senior business manager. The secretary 2 is responsible for providing clerical/office support to the Director of the BSN Program and Associate Dean of Research & Scholarship, Director of the Honors Program, and Coordinator of Continuing Education (CE).

Minimum Qualifications:

Education/experience/licensing:

• Associate Degree in secretarial science, business, management or closely related field or equivalent experience, and minimum of one year of related work experience or a combination of education and experience

• Successful score on the typing (30 WPM) and Secretarial assessment tests for those not already in the classification.

• Able to utilize all aspects of Microsoft Office- Word, Excel, PowerPoint, and Access

• Experience with scheduling, calendars, and e-mail required.

Communication and other skills:

• Ability to work in team environment and back-up other support staff as assigned.

• Must be proficient in screening incoming calls and triage appropriately required.

• Must be flexible, able to manage multiple high priority demands, rearrange priorities as needed, and

handle heavy volumes of work with deadlines.

• Excellent organizational and problem-solving skills and exhibits good time management.

• Excellent verbal, written, interpersonal, and communication skills.

• Ability to maintain harmonious relationships so as to work appropriately with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external customers.

• Must be able to compose correspondence for department chairs and directors.

• Manage confidential information and maintain confidentiality at all times, including FERPA, HIPAA or any other confidentiality requirements/policies.

Preferred Qualifications:

• B.A./B.S. preferred

• Prior Secretarial Experience preferred

• Experience with Banner, Blackboard, Evaluations, Survey Monkey, or related software preferred.

• Knowledge in general office procedures/practices required; in an academic setting preferred.

• Proficient computer skills required including Word, Excel, PowerPoint and Outlook. Advanced computer skills preferred.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.

Advertised: 24 Jul 2024 Eastern Daylight Time

Applications close: