Secretarial Position

Job Description:

Job Title: Secretary II

Reports To: Building/Department Admin

Location: Overbrook

Level: Grade 10

12 Month position

Education and experience: Graduate from high school or equivalent and two (2) years of secretarial experience.

Candidates must have experience with Google Suites, Microsoft Word and Excel. Prior experience in a school system or

related work with children preferred. Any equivalent combination of education and experience.

Examples of duties: Performs a wide variety of general secretarial and clerical work such as typing, filing, filling out and preparing forms.

Prepares typewritten correspondence forms, bulletins and notices. In response to specific direction from superiors or as required by existing procedures, prepares transcripts, teacher recommendation forms, state reports. Acts as receptionist and/or mail clerk; sort and then distributes mail and other materials; operates office machines including a computer and fax machine; handles basic telephone routine for the office; gives out general information concerning the activities of the school.

Keeps all records up to date, especially permanent records. Organizes files and information system required for a smooth office function. Considerable contact with the public, parents, Town Departments and outside agencies.

Attends and is responsive to the needs of students, exercising judgments as to the priority of the situation. Understands departmental need and can assign problems, handle correspondence or answer questions intelligently. Assume responsibility for assigned duties, which may be of a confidential nature; deals with the public in a cooperative, effective and courteous manner; performs other related duties as required.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities that comprise this position.

Minimum Qualifications:

Knowledge, skills and ability: Clerical ability; ability to accurately follow written and oral instructions; considerable ability to deal cooperatively, courteously, tactfully and effectively with students, staff and public.

Ability to operate business machines. Must be computer-literate as required.

Disclaimers

• The job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the job description provided that such duties are characteristic of that classification. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

• Connecticut requires that any person (teachers, administrators, special service staff members, teachers' aids, custodians, cafeteria employees, etc.) who is hired by a local or regional board of education submit to a state and national criminal history record check within the first 30 days of the date of employment. The process includes the checking of fingerprints by the State Police bureau of Identification and the F.B.I.
  
  The results of the criminal history record checks (both state and federal) are reported to the employing school district. If the district receives notice of a conviction of a crime by a person holding a certificate, authorization or permit issued by the State Board of Education, the district shall notify the Bureau of Certification and Professional Development.

East Haven Public Schools is an equal opportunity employer. Minorities, females, handicapped, and veterans are encouraged to apply.