Secretarial Position

Job Description:

PUPIL SERVICES ADMINISTRATIVE ASSISTANT

Marlborough Elementary School (PreK-6) is seeking highly qualified candidates who would be responsible for assisting the Director of Pupil Services and school staff in performing various administrative duties of a confidential and complex nature as outlined below.

ESSENTIAL DUTIES:

• Support the school administration and other personnel on a united team serving students and families

• Schedule all PPT and Section 504 meetings

• Create initial PPT and 504 paperwork for staff and generates preliminary PPT data within CT-SEDS to facilitate IEP/504 processes

• Ensure PPT and 504 documentation is completed with accuracy within state guidelines

• Ensure progress reporting dates align with report card dates

• Validate Connecticut state-required reporting for: SEDAC, Medicaid, Early Childhood Outcomes, Restraint and Seclusion

• Support PSIS contact for state reporting

• Schedule PreK screening, publish information in the local media, respond to parent inquiries, organize peer model lottery and registration

• Schedule Birth to Three transition meetings and PPTs

• Address parent or staff special education concerns and/or direct them to the appropriate contact(s)

• Prepare confidential correspondence, reports, and special projects for the Superintendent and Director of Pupil Services

• Assist the Director of Pupil Services and their responsibilities to:

• Respond to audit requests

• Provide required training of staff

• Plan Extended School Year plan (schedules and transportation needs)

• Transition of identified students' plans to RHAM

• Coordination of specialized transportation

• Preparation of IDEA grant SEDAC-G (ECG)

• Budget preparation

QUALIFICATIONS

Candidates should have experience in the duties for a school district outlined in the Essential Duties or in a similar role along with:

• Strong computer skills, including knowledge of student and employee administrative systems (PowerSchool), Microsoft Office, PowerPoint, Google, CT-SEDS and other applicable software applications and adaptability to changing technology needs

• Strong organizational and communication skills; ability to prioritize in order to meet deadlines

• Maintain a high level of confidentiality required by the position

• Readily adapt to changing priorities

• Demonstrated ability to work independently, employing outstanding interpersonal skills, as well as being highly organized, flexible, resourceful, and efficient

• Demonstrated reputation for forming strong partnerships with staff, students, and families.

• High School Diploma; post-secondary education preferable.

EMPLOYMENT TERMS

This is an unaffiliated position, working 180 school days plus 20 days, starting at an hourly rate of $25-$31, commensurate with experience. Access to an excellent medical benefits plan, pension plan, and paid time off.

REPORTS TO AND EVALUATED BY

The Director of Pupil Services

APPLICATION

A direct link to the application page is located at: Pupil Services Administrative Assistant Job Application

For any questions, please contact Carmela Monte at 860-295-6236 or via email at: cmonte@marlborough.k12.ct.us