Secretarial Assistant Iii-Languages

Position Details

Position Information

Recruitment/Posting Title Secretarial Assistant III-Languages Job Category AFSCME 1761 (COLT) Department Sch of Law-Nwk, Dean's Office Overview Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Secretarial Assistant III.

This position is responsible for and not limited to the following:

• Provides confidential and coordinating secretarial/clerical support and renders basic administrative staff assistance in both English and one or more foreign languages to the clinical program at Rutgers Law School

• Newark.

• Creates elementary databases and spreadsheets; drafts standard reports and informational materials; designs word processing routines to access, manipulate, and transmit files for specific uses; and performs a variety of additional advanced and basic word processing assignments. Answers phones and retrieves messages for the clinics.

• Arranges meetings and associated logistics, provides information, greets and directs visitors to proper destination, organizes schedules, makes appointments and reservations, maintains records and files, and completes related duties.

• Along with completing other duties as assigned.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 16 Position Salary Annual Minimum Salary 41640.370 Annual Mid Range Salary 48986.230 Annual Maximum Salary 56633.840 Standard Hours 35.00 Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

Requires a high school/vocational school education or equivalent, working knowledge of one or more foreign languages and English, plus one of the following: a) Four years secretarial experience; b) One year college level study plus three years of any equivalent combination of: secretarial experience, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination; c) An equivalent combination of secretarial experience and up to two years advanced secretarial training. Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Must be able to communicate effectively. Must have effective client service skills. May require shorthand, stenographic, and/or machine transcription skills.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Fluent in Spanish

• Working proficiency in Word, Excel, PowerPoint and/or WordPerfect

Preferred Qualifications

• Two years' experience as a legal secretary

• Working knowledge of (1) e-filing; (2) Clio or similar law practice management software; (3) Adobe; and (4) File maker or similar database software

Equipment Utilized

• Computer and Microsoft Office.

Physical Demands and Work Environment

• Work may involve travel to different departments in the law school or on Rutgers-Newark campus or travel to meetings for translation.

• Transportation to any off-campus location is provided or reimbursed.

Special Conditions

Posting Details

Posting Number 24ST1444 Posting Open Date 06/13/2024 Special Instructions to Applicants

Notice to AFSCME Local 1761 union members ONLY: To submit an internal bid, an application must be submitted no later than 9:00 a.m. on Monday 6/24/2024. Although AFSCME Local 1761 members have priority consideration, outside applications are welcome.

Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently a member of AFSCME 1761 (COLT)?

• Yes

• No

• Do you work at least 20+ hours a week?

• Yes

• No

• Have you been in your current position for 6 months?

• Yes

• No

• Are you Bilingual in English/Spanish?

• Yes

• No

Applicant Documents

Required Documents

Optional Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)