Secretarial Assistant 1-Ns, Department Of Communication Studies (Internal Applicants Only)

POSITION SUMMARY

This position serves a vital role in maintaining the day-to-day operations of the Communication Studies Department. The Communication Studies Department is seeking an organized and motivated person to perform secretarial duties in support of all faculty. The ideal candidate will be detail-oriented, with strong communication skills and passionate about supporting students and faculty.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE

• Maintains Communication Studies office in accordance with university and college specifications.

• Provides administrative support for Health and Science Communication, and Sports Communication and Media programs, which are closely affiliated with the Communication Studies Department.

• Works cooperatively as a team member with faculty and staff.

• Helps facilitate budget in collaboration with the Department Chair

• Receives calls and visitors at the office and responds to emails, as appropriate.

• Prepares, inputs, and maintains Rowan University forms and systems, including Gathers and records information for Adjunct/OL Expenditure summary and the annual report for the Dean.

• Provides other information and reports as requested by the chair.

• Oversees processing of override, prerequisite waivers, and change of major forms.

• Processes and reconciles credit card purchases for Communication Studies using the web-based service.

• Processes travel requests via Concur for Communication Studies

• Coordinate with Department Chair, Dean's Office, and Office of Scheduling on submission of schedule proofs and revisions to schedule through SCAF forms.

• Maintains equipment in the office including laser printer, copier, and computers. Provides support on use when required.

• Maintains working relationships with purchasing, accounts payable, duplicating, and bursar to maintain and control limits set on faculty's Rowan cards.

• Assists in coordination of student trips and travel.

• Ensures that all necessary information for new hires is collected, such as transcripts, necessary forms, and background check paperwork for submission to Dean and Provost.

• Takes minutes at department meetings, types the report, and distributes to appropriate individuals.

• Provides support and performs duties at select CCCA and Communication Studies events.

• Performs other duties, as assigned (e.g., parking, help facilitate faculty onboarding)

Core Competencies:

• Ability to work in a fast-paced and collaborative environment.

• Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgment and initiative, and meet deadlines.

• Ability to use and/or learn support software (Concur, Banner, Cayuse, PageUp, OnBAse, etc.) in coordination with faculty and campus offices

• Possesses excellent oral and written communication skills.

• Has expertise in budget development and management.

• Demonstrates excellent communication, interpersonal, analytical, organization and conflict resolution skills.

Skills and Abilities:

• Technology: Working knowledge of Excel, Microsoft Word, PowerPoint, email, discipline related software, and internet.

• Language Skills: Ability to communicate effectively and interact tactfully with all levels of the college staff, students, and trustees; read, analyze, and interpret documents, budgets and contracts; and respond effectively to sensitive inquiries or concerns.

• Reasoning Skills: Ability to define problems, collect data, and draw valid conclusions based on facts.

Required Experience:

• Three (3) years of experience in secretarial and administrative clerical work.

Eligibility and Consideration:

• Open to current employees in the competitive division who have an aggregate of one year of continuous permanent service as of the closing date in any competitive title and meet the required experience listed above.

• For promotions, this would be a provisional opportunity pending exam.

• Only those internal candidates who possess both the title and experience requirements will receive interviews.

Salary:

• Range A15

Note:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

• Only completed applications submitted on or before the deadline from eligible candidates will be considered.

• Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

Advertised: Jun 13 2024 Eastern Daylight Time

Applications close: Jun 27 2024 11:55 PM Eastern Daylight Time