Secondary Secretary - Middle School

We are seeking candidates for a secretarial position in our Middle School. This position will be hired through the Wood County Educational Services Center, but will work in the Bowling Green Middle School. This position is the assistant position to the head secretary.

Starting hourly rate - $16.14 with no experience. Higher rate would be dependant upon experience.

This position is 195 day/year contract. Monday - Friday 6.5 hours / day.

Paid personal and sick leave.

Healthcare plan is available.

State retirement system.

BOWLING GREEN CITY SCHOOLS

JOB DESCRIPTION

Title: MIDDLE SCHOOL SECRETARY (MAIN OFFICE)

Reports to: Principal

Job Objectives: Performs secretarial, receptionist, and office management functions.

Minimum Qualifications -

• High school diploma or GED. Post-secondary training is desirable.

• Documented evidence of a clear criminal record.

• Congenial telephone etiquette and experience operating a multi-line system.

• Proficient in office protocol and the use of business equipment.

• Proficient in the use of office and management information software.

• Proficient in data entry, spelling, proofreading, and the correct use of grammar.

• Bookkeeping skills and the ability to apply advanced mathematical concepts.

• Multitasking ability and strong interpersonal skills.

• Basic first aide skills.

Responsibilities and Essential Functions -

The following duties are representative of performance expectations. A reasonable

accommodation may be made to enable a qualified individual with a disability to

perform essential functions.

• Performs secretarial and administrative support functions. Organizes and maintains a functional filing system that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office.

• Upholds board policies and follows administrative procedures.

• Promotes a favorable image of the school district.

• Acknowledges visitors. Determines the reason for their visit. Answers questions. Verifies appointments. Directs visitors to the appropriate person or office.

• Refers inquiries requiring policy interpretation to administrative staff.

• Answers the telephone. Learns the names of key district staff. Monitors the sign-in/out register. Directs calls based on the nature of the inquiry. Takes messages.

• Manages calls efficiently to keep telephone lines open. Places long distance calls for restricted lines.

• Maintains an office calendar. Schedules appointments as directed.

• Helps communicate information about weather delays and emergencies.

• Respects personal privacy. Maintains the confidentiality of privileged information.

• Prepares displays and bulletin boards as directed.

• Processes incoming, outgoing, interoffice mail and faxes. Updates names on staff mailboxes. Helps prepare special mailings.

• Prepares correspondence, reports, and other school materials (e.g., suspension letters, disciplinary actions, teacher's schedules, etc.). Duplicates materials for staff as directed.

• Processes work permits, reduced fee lunch forms, etc.

• Processes interim reports, report cards, and supplemental information.

• Notifies recipients about the arrival of packages.

• Authenticates parent calls and notes. Verifies student requests to be dismissed during school hours. Processes late arrivals and students returning to the building.

• Collects class attendance forms. Distributes absentee list. Prepares attendance records. Contacts guardian regarding unexcused absences and suspected truancy.

• Sends letters to guardians regarding excessive student absences as directed.

• Provides student information to probation officers and the court as directed.

• Maintains staff and student medical emergency authorization forms. Prepares accident reports.

• Monitors students sent to the office for illness or discipline reasons.

• Prepares enrollment/withdrawal records. Processes transcripts. Prepares permanent records, graduates/inactive lists, etc.

• Updates, duplicates, and collates student/parent and teacher handbooks.

• Monitors bus communications. Conveys information as needed.

• Helps coordinate school programs (e.g., student orientation, open houses, parent conferences, recognition activities, staff in-service programs, etc.).

• Checks, orders, and distributes textbooks and other classroom supplies as directed.

• Schedules building rentals.

• Places calls for maintenance and repair services as directed.

• Takes precautions to ensure student safety. Reports unauthorized persons or suspicious circumstances immediately.

• Reports evidence of suspected child abuse as required by law.

• Cross-trains with other office staff. Offers assistance when needed.

• Keeps current with advances in office technology. Updates office procedures.

• Participates in staff meetings and professional growth activities as directed.

• Accepts responsibility for personal decisions and conduct. Strives to develop rapport and serve as a positive role model for others.

• Performs other specific job-related duties as directed.

Abilities Required -

The following aptitudes and physical skills are essential for the successful performance of assigned duties.

• Demonstrates professionalism and maintains a positive work attitude.

• Takes the initiative to identify and solve problems independently.

• Works cooperatively to support a successful team effort.

• Communicates effectively using verbal, nonverbal, and writing skills.

• Reacts productively to interruptions and changing conditions.

• Operates office equipment efficiently and accurately.

• Lifts, carries, and/or moves office supplies and equipment.

• Maintains an acceptable attendance record and is punctual.

• Travels to meetings and work assignments.

Working Conditions -

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Potential for exposure to blood borne pathogens and communicable diseases.

• Potential for interaction with disruptive and/or unruly individuals.

• Exposure to adverse weather conditions and seasonal temperature extremes.

• Duties may require operating and/or riding in a vehicle.

• Duties may require prolonged use of a computer keyboard and monitor.

• Duties may require detailed paperwork.

• Duties may require working under time constraints to meet deadlines.

• Duties may require working during the evening and/or weekend.

Performance Evaluation -

Job performance is evaluated according to the policy provisions adopted by the

Bowling Green City School District Board of Education.

The Bowling Green City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.