Seasonal Archives Assistant Summer 2019

State Of Massachusetts Boston , MA 02298

Posted 2 months ago

About the Department of Conservation and Recreation:

The Department of Conservation and Recreation manages one of the largest and most diverse state parks systems in the nation and protects and enhances natural resources and outdoor recreational opportunities throughout Massachusetts. DCR is a dynamic agency, and is one of the largest park systems in the nation. The DCR system includes over 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails and parkways.

Seasonal positions may be subject to the recall process and will be filled in accordance with collective bargaining agreements, positions not filled using this process will be interviewed for.

Interviews will be conducted at the ending of the posting period. Successful candidates may be required to start immediately.

Duties:

Under supervision of the Plans Archivist, the seasonal employee will help arrange, describe, and scan engineering and architectural plans of Massachusetts parks buildings and landscapes, parkways, bridges, recreational facilities, and water resources date from the 1890s to the present.

Specific duties include:

Locate, organize into sets, and folder large-format architectural and engineering drawings.

Catalog the drawings by inputting data into a spreadsheet.

Identify drawings that are ready for scanning by an outside vendor and separate out drawings that will need conservation work before scanning.

Prepare the drawings to be sent out for scanning, conservation treatment, or off-site storage.

Provides assistance to the Plans Archivist on the overall management of the DCR Plans collection.

Works with Plans Archivist to create an efficient organizational arrangement of plans cabinets, cabinet drawers, and plan sets.

Provides assistance to Plans Archivist on responding to requests for plan and contract documents from DCR staff, consultants, researchers and the general public.

Maintains up to date tracking system of requests.

Sorts, arranges and folders plan sets and contract documents.

Catalogs plan sets and contract documents and input data into database.

Performs quality control check on cataloging data and digital files.

Scans or photocopies large format plans.

Other duties as requested.

Start Date: May12, 2019

End Date: November 2, 2019

Qualifications:

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have (A) at least two years of full-time, or equivalent part-time, technical or professional experience in research or statistical work, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's or higher degree may be substituted for the required experience.*

  • Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

SPECIAL REQUIREMENTS: Requires bending, lifting, standing on ladders, and the ability to lift and carry up to 40 pounds.

Preferred Qualifications:

Degree or coursework in library science, archive management or architectural/engineering studies.

Experience working with historic plans and documents.

Excellent typing skills and experience with word processing, spreadsheet, and database programs.

Ability to work independently.

Strong attention to detail.

Ability to handle oversized documents with care.

Requires bending, lifting, standing on ladders, and the ability to lift and carry up to 40 pounds.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have (A) at least two (2) years of full-time, or equivalent part-time, administrative, professional or technical experience in work involving research, data analysis, compliance, records management or program administration, or (B) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

Substitutions:

I. A Bachelor's degree or higher in a related field may be substituted for the required experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


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Seasonal Archives Assistant Summer 2019

State Of Massachusetts