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Seasonal Administrative Assistant

Expired Job

Dixon Hughes Goodman Memphis , TN 38103

Posted 3 months ago

Overview

DHG ranks among the top 20 public accounting firms in the nation. Headquartered in Charlotte, North Carolina with more than 2,000 professionals in 13 states, in 34 offices, we combine deep experience with a strong commitment to personal service. We are passionate about our people and helping our clients succeedand we do so through a resourceful approach to solving problems, providing solutions and helping our clients achieve their goals.

Responsibilities

  • Manage and maintain complex calendars and coordinate appointments, meetings and conference calls, as well as greeting clientele and prospects into the office and other events as needed, both internal and external. Requires attention to detail as there is a high volume of appointments in a fast-paced environment.

  • Using advanced MS Word, PowerPoint, Excel, this position potentially generates and edits Proposals, Presentations, and Engagement Letters regularly.

  • Compose and create correspondence to clients or IRS Departments.

  • Setup and maintain client files, and other records

  • Assist Partners/Managers with billing, WIP, and Collections

  • Assist with financial statement preparation (typing, proofing, making corrections, binding)

  • Tax Processing - assemble various types of tax returns such as corporate, partnership, individual, fiduciary, estate, gift, payroll, and property taxes for Partner/Manager review and send to client

  • Review electronically-submitted returns for accuracy and to ensure the form is fully completed

  • Assist with travel logistics and booking utilizing Concur travel system and setup itineraries for Partners/Managers

  • Research internet and internal systems to provide client and prospect research as needed

  • Assist full time Administrative Staff with all phases of processing, scanning, filing, posting mail and other administrative duties as assigned

  • Receptionist relief as needed, stocking supplies, copiers, etc.

  • Potentially track and manage team schedules for client work, CRM, engagement letters and proposals, external training and knowledge share, internal training, etc.

  • Coordinate cross functional activities across teams and departments on an as needed basis

  • Exudes strong communication skills (verbal and written, including facilitating and presenting) on behalf of the departments

  • Demonstrates professional demeanor towards duties and responsibilities, particularly with regard to independence, professional ethics, and professional judgement

  • Approve weekly transactions for DHG's corporate credit card platform, if needed

  • Submit weekly expenses for Partners/Managers supported

  • Learn to use computer/technology and tax technology applications (e.g., Axcess Tax,

  • GoFileRoom, etc.) through on the job training

  • Review electronically submitted returns for accuracy and to ensure the form is fully completed

  • Provide progress updates on work completion

  • Organize, prep, preform data entry from client documents

  • Input data for automotive clients; including keying vehicles' schedules, invoices, and data sheets

  • Manipulate excel spreadsheets at a basic level

  • Reconcile reports

  • Handle sensitive and confidential business matters

  • Work closely with team to collaborate and provide feedback/input related to process improvement

  • Must be flexible - establish and maintain positive working relationships, maintain effectiveness in fast moving/changing environment with varying tasks and responsibilities

  • Must be self-motivated, reliable, and able to meet deadlines, organized and effective time management skills, and able to handle multiple tasks

Qualifications

  • HS diploma or equivalent certificate is required; Associates of higher degree is preferred

  • Bachelor's degree or coursework in accounting or related field is preferred

  • Prior customer service experience required

  • Professional services firm experience preferred

  • Proficiency using Microsoft Office programs including MS Word, Excel, PowerPoint, Outlook required

  • Proficiency using Adobe required

  • Strong proofreading, grammar skills and strong 10-key experience are required

  • Individuals are required to work Monday-Friday (8:00 am 5:00 pm), although a longer schedule and some weekends may be required. However, part time work schedule may also be available

  • May be required to lift items up to 25 pounds

  • Knowledge of the tax process preferred

  • Prior experience working as a functional member of a professional team is required

  • Previous experience managing multiple simultaneous tasks and projects and in a deadline-driven position is required

  • Previous experience with financial statement compilation preferred

  • Previous experience with STAR (timekeeping) and a CRM system is strongly preferred

  • Prior experience with computers and software preferred

  • Experience utilizing office technical tools, including office scanners, printers, copiers required

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Seasonal Administrative Assistant

Expired Job

Dixon Hughes Goodman